Procurement Supervisor

About the job

About Us:

Salehiya started commercial activities in 1964 as a specialized healthcare company. It is one of the leading Saudi Arabian companies in distributing pharmaceuticals, medical and laboratory equipment, diagnostics, medical disposables, and hospital and consumer supplies. The company kept pace with the rapid development of the health sector in Saudi Arabia and gradually evolved to meet the needs and demands of a constantly growing market.

Salehiya is based in three major cities: Riyadh, Jeddah, and Dammam. It also has branches around the kingdom to cover the whole market and provide prompt and efficient client services, with over 1000 workforce.

For more information, you can visit our website: www.salehiya.com

Why Work with Us:

Salehiya Healthcare is committed to creating a diverse and inclusive workplace where all employees are valued and respected. We believe in fostering a culture that encourages creativity and innovation, particularly in the realm of technology. We utilize the latest tools in our field and stay ahead of industry trends. Our comprehensive training programs and mentorship opportunities are designed to support professional growth and development. We prioritize maintaining a welcoming atmosphere for everyone.

The core values that guide our people derive from our purpose to elevate the healthcare experience in the kingdom.

Job Purpose:

The Procurement Supervisor is responsible for overseeing and managing the procurement activities of the organization, ensuring efficient and effective purchasing processes. This role involves leading the procurement team, maintaining strong vendor relationships, ensuring compliance with company policies, and optimizing the procurement process to support the organization's supply chain operations. Additionally, the Procurement Supervisor will provide strategic direction, mentor procurement staff, and foster a collaborative and high-performing team environment.

Key Accountabilities:

Strategic Contribution

• Analyse vendor performance to enhance all purchasing processes.
• Develop and maintain professional relationships with all suppliers and prepare reports on purchasing activities.
• Collaborate with department leadership to develop and implement procurement strategies aligned with organizational goals and objectives.
• Work with stakeholders to determine procurement needs, lifecycle, and requirements.
• Monitor best practices and implement improvements to procurement processes.
• Formulate and execute procurement strategies that ensure cost-effectiveness and efficiency.
• Establish and maintain strong relationships with suppliers to ensure reliable supply chains and negotiate favourable terms.
• Continuously evaluate and improve procurement processes to enhance operational efficiency and reduce costs.
• Ensure all procurement activities comply with relevant laws, regulations, and company policies, and support sustainability initiatives.
• Identify and mitigate risks associated with the procurement process, including supply chain disruptions and compliance issues.
• Generate reports and analyse data to inform strategic decisions and provide insights that support long-term planning and operational efficiency.

Leadership

• Supervise daily activities to ensure compliance with the procurement process lifecycle.
• Lead and mentor the procurement team, fostering a collaborative and high-performing environment.
• Conduct regular performance reviews and provide constructive feedback to team members.
• Address and resolve any conflicts or issues within the team promptly and effectively.
• Ensure clear and effective communication within the team and with other departments.
• Set clear goals and objectives for the team, aligning them with the organization's strategic priorities.
• Inspire and motivate team members to achieve their best performance and maintain high morale.
• Efficiently allocate resources and manage workloads to ensure timely and effective completion of tasks as per agreed KPIs and SLAs.
• Maintain all audit activities, evaluate purchase orders and payments, and assist in eliminating any discrepancies.
• Track and manage performance KPIs to ensure department and company objectives are being met.
• Identify training needs and provide opportunities for professional growth and development within the team.

Operational

• Vendor Management, oversee the creation, evaluation, and management of suppliers to ensure quality, cost-effectiveness, and timely delivery of goods and services.
• Order Processing, maintain the processing of purchase orders (end-to-end), from creation to approval, and ensure timely clearance of open POs.
• Supplier Coordination, confirm orders with vendors, track deliveries, and resolve any issues related to order fulfillment.
• Documentation, maintain accurate records of procurement activities, including contracts, supplier information, and purchase orders.
• Invoice Lifecycle, manage the entire invoice lifecycle, from receiving the invoice to ensuring timely payment, and resolve any discrepancies with suppliers.
• Reporting and Data Analysis, generate reports related to procurement activities and analyze data to monitor procurement performance, identify trends, and make informed decisions.
• Continuous Improvement, identify opportunities for process improvements and implement best practices to enhance operational efficiency.
• Stakeholder Collaboration, work closely with internal stakeholders to expedite processes and ensure alignment with organizational objectives.
• Risk Management, identify and mitigate risks associated with procurement activities, including supply chain disruptions and compliance issues.
• Compliance, ensure all procurement activities comply with relevant laws, regulations, and company policies.

Qualifications and Experience:

Minimum Qualifications:

Bachelor's degree in Supply Chain, Finance, or Business Administration.

Minimum Experience:

Minimum 6 years of experience in the Supply Chain lifecycle and supervisory roles is preferred.

Skills:

• Microsoft Office, Knowledge of SAP, Power BI, and People Management.