Procurement Officer (Factory)

RESIDENT STATUS: Transferable

SUPERVISOR/MANAGER: The Procurement Officer (Factory) will report to the Purchasing Manager or the Supply Chain Manager.

MAIN DUTIES/RESPONSIBILITIES:

1. Manage the procurement of raw materials, components, and equipment for the factory's production operations.
2. Collaborate with production, inventory, and engineering teams to forecast and plan the procurement of materials based on production schedules and inventory levels.
3. Identify and evaluate potential suppliers, negotiate contract terms, and maintain strong relationships with key suppliers.
4. Manage the procurement process, including issuing purchase orders, tracking deliveries, and resolving any discrepancies or issues.
5. Ensure that all purchases comply with the company's procurement policies, procedures, and budgetary guidelines.
6. Monitor and analyze market trends, pricing, and availability of materials to identify opportunities for cost savings and supply chain optimization.
7. Participate in the development and implementation of strategic sourcing initiatives to improve the efficiency and effectiveness of the procurement function.
8. Maintain accurate and up-to-date records of all procurement activities, including contracts, purchase orders, and supplier performance data.
9. Collaborate with the logistics team to coordinate the timely delivery and receipt of materials at the factory, minimizing production downtime.
10. Identify and implement process improvements to streamline the procurement function, such as the use of e-procurement tools and automation.
11. Provide regular reports and updates on procurement activities, costs, and supplier performance to the management team.
12. Assist in the development and implementation of supplier performance management programs to ensure the reliability and quality of materials.
13. Stay updated on industry regulations, compliance requirements, and best practices in procurement and supply chain management.

SKILLS & EXPERIENCE:

Qualifications:

1. Bachelor's degree in supply chain management, Logistics, Business Administration, or a related field.
2. Professional certification in procurement or supply chain management, such as CIPS, APICS, or CSCMP, is preferred.
3. Proficiency in using enterprise resource planning (ERP) systems, procurement software, and data analysis tools.
4. Familiarity with relevant industry regulations, quality standards, and compliance requirements.

Experience:

1. Minimum 3-5 years of experience in a procurement or supply chain role, preferably in a manufacturing or industrial environment.
2. Demonstrated track record of successfully managing the procurement of materials, components, and supplies for production operations.
3. Experience in supplier identification, evaluation, and selection, as well as contract negotiation and management.
4. Knowledge of inventory management principles, just-in-time (JIT) delivery, and other supply chain optimization strategies.
5. Familiarity with material planning, forecasting, and cost analysis techniques.

Soft Skills:

1. Strong analytical and problem-solving skills to identify and address procurement-related issues.
2. Excellent communication and interpersonal skills to collaborate effectively with internal stakeholders and suppliers.
3. Negotiation and influencing skills to secure favorable contract terms and maintain productive supplier relationships.
4. Attention to detail and a methodical approach to ensure accuracy and compliance in procurement activities.
5. Adaptability and flexibility to work in a dynamic, fast-paced manufacturing environment.
6. Teamwork and collaboration skills to contribute to the overall success of the supply chain and production operations.
7. Initiative and a proactive mindset to identify areas for improvement and implement innovative solutions.
8. Commitment to continuous learning and professional development to stay updated on industry trends and best practices.

Technical Skills:

1. Proficient in the use of ERP systems, procurement software, and data analysis tools to manage the procurement process.
2. Strong understanding of inventory management principles, material planning, and forecasting techniques.
3. Knowledge of various procurement strategies, such as just-in-time (JIT) delivery, strategic sourcing, and supplier relationship management.
4. Familiarity with industry-specific quality standards, compliance requirements, and regulatory frameworks.
5. Competent in data analysis, cost modeling, and financial analysis to evaluate supplier performance and identify cost savings opportunities.
6. Ability to interpret technical specifications, drawings, and product requirements to ensure the procurement of appropriate materials.
7. Proficient in the use of productivity tools, such as Microsoft Office Suite, to generate reports and presentations.

Job Type: Full-time