Procurement Manager

Job ID: 13881

Sector:

Procurement

Location: NEOM, Saudi Arabia

COMPANY OVERVIEW

NEOM is an accelerator of human progress and a vision of what a new future might look like. A region in northwest Saudi Arabia on the Red Sea, NEOM is being built from the ground up to include hyperconnected, cognitive cities, ports, next-generation infrastructure and industries, enterprise zones, research centers, sports and entertainment venues and tourist destinations.

As a destination, it will be a home for people who dream big and want to be part of building a new model for exceptional livability, creating thriving businesses and reinventing environmental conservation.

As a workplace, it is a place for people who share our core values of care, curiosity, diversity, passion, respect, and becoming a catalyst for change.

Are you ready to help NEOM find solutions to the world’s most pressing challenges? Are you prepared to create a lasting legacy that benefits generations to come? Then we want to hear from you!

ROLE OVERVIEW

The Procurement Manager leads the procurement of low to high complexity project packages and supports the Procurement Manager and Procurement Director on the execution of the procurement for projects, working effectively with internal departments, external stakeholders and other members of the Procurement team.

While carrying out procurement activities, the Procurement Manager provides commercial leadership in project teams, developing and executing creative strategies to ensure work is conducted with rigorous professional standards in full compliance with NEOM governance.

ROLE COMPETENCIES & ACTIVITIES

The Procurement Manager's responsibilities will include, but not be limited to:

Policies & Procedures

• Manages the Procurement of packages following NEOM policies, procedures, and processes.
• Follows procurement and contracting Policy and Procedures.
• Assesses governance documents and suggests improvements to contracting strategies.

Contracting Strategies & Tender Plans

• Reviews End User Scopes and advises the most appropriate tendering and contracting strategy.
• Examines scope of work and other information provided by End Users and/or consultants for completeness and consistency.

Tender Documents

• Compiles and prepares Tender Documents to be issued.
• Prepares comprehensive ITT packages: develops Expression of Interest (EOI) Pre-Qualification requests, conducts EOI/PQQ’s, evaluates EOI/PQQ responses.

Tender Period

• Manages the communication, bidder’s queries and Tender Addendums during the tender period with necessary input from the End User where required.

Tender Evaluation

• Coordinates and attends technical and commercial bid openings.
• Performs evaluation of commercial aspects of the technical submissions and evaluation of the commercial bid.
• Prepares recommendation for award for Notice of Award.

Contract Formation

• Prepares contract documents for signature and execution.
• Issues Letter of Reward and Regret as appropriate.

Contract Administration

• Provides advice on all contractual issues during the complete life cycle of the Contract until the contract closes out.
• Monitors supplier performance to ensure targets are met and identifies ways to improve the supply chain process with suppliers.

Document Auditing

• Ensures effective document records are retained and audit and performance management mechanisms are in place.

Management/Leadership

• Coaches junior team members to develop new insights from analysis leading to a solid set of actionable recommendations.
• Identifies opportunities and leads efforts for cost reduction and increased efficiencies.
• Provides technical advice on specifications supply and logistics arrangements to facilitate efficient procurement, clearance, storage, and distribution of supplies and equipment, services, and works to be delivered.
• Assesses supply operations and control mechanisms and advises on appropriate actions.
• Works with the other NEOM Sectors and Departments, as required.
• Ensures preparation of status reports required for budget reviews, schedule analysis, annual reports, or other reports as may be required.
• Accountable for Culture and Values.
• Embraces NEOM’s culture and Values.
• Acts with honesty and integrity by following best practices, and upholding the robust standards and expectations set out in NEOM’s Code of Conduct.
• Maintains fair, ethical, and professional work practices in accordance with NEOM’s Values and Code of Conduct.
• Adheres to NEOM’s Policies, procedures, and controls to ensure compliance with rules.

EXPERIENCE & QUALIFICATIONS

Knowledge, Skills and Experience

Communication Skills

• Strong written and verbal communication.
• Able to communicate effectively with mid-level and senior stakeholders.

Ownership / Accountability / Dependability

• Able to determine the actions, risks and end results required in order to get the job done.
• Ability to respond appropriately in unplanned and unforeseen circumstances.

Analytical Skills / Problem Solving / Decision Making

• Advanced analytical interpretation and problem-solving skills.
• Advanced problem-solving skills and techniques – able to understand and carry out spend analysis; draw out conclusions and fact-based decision making from this.

Expertise and Technical Knowledge

• Excellent knowledge of Procurement processes and procedures.
• Advanced document drafting and contract formation skills.
• Familiarity with the FIDIC suite of contracts.
• Specialist knowledge of procurement concepts, processes, activities, and trends.
• Highly numerate, with highly developed analytical skills using qualitative and quantitative data.
• Knowledgeable of procurement/materials practices, economic principles, international codes, standards, procedures, and specifications.

IT Skills

• Advanced user of Microsoft Office programs including Word, Excel, and PowerPoint.
• Hands-on experience with ERP systems, especially SAP, ORACLE.
• Hands-on experience with e-procurement (SAP ARIBA, COUPA) solutions preferred.

Leadership

• Lead by example, promoting the highest standards of conduct, integrity, and probity.
• Ability to coach/lean members of the Procurement team.

Innovation

• Ability to think about and suggest ideas, which add value to the project procurement.

Planning Skills

• Ability to plan deliverables, milestone, and sign-off points.
• Ability to schedule and monitor activities to achieve organizational goals.

Influencing / Negotiation

• Recognizes when to use different negotiation approaches and builds trusting relationships when resolving conflicts.
• Successfully achieves results through persuasion and confident communication. Develops trust and uses logic, reasoning, and bargaining strategies to gain commitment with internal and external stakeholders.
• Experience of infrastructure large capital projects, preferable.

Qualifications

• Commerce, Construction, Engineering, Quantity Surveying degree level plus formal contracting experience.
• Procurement Qualification (e.g. CIPS, equivalent or relevant Masters).

Experience

• Minimum of 5-8 years of experience in Procurement organizations with at least 5 years applicable experience in managing/leading project procurement.
• International and Middle East experience advantageous.
• Expert Knowledge of procurement concepts, processes, activities, and trends.
• Experience of developing contracts and relationship management with vendors.
• Experience working with FIDIC or similar suite of contracts is preferable.
• Experience in drafting contract documents across various stages of the project lifecycle (e.g. SOW, Charter, progress reports, Gantt charts, etc.).
• Experience of infrastructure large capital projects, preferable.

Other Requirements

• Fluency in English.
• (Arabic is advantageous but not essential).

NEOM is committed to attracting and retaining the highest caliber of employees to support NEOM’s vision, mission, and strategy. NEOM sources the best candidates based on fit for the role and searches local and global markets to identify talent.

NEOM is an equal opportunities employer. All qualified applicants will receive consideration for employment without regard to gender, disability, age, or any other form of discrimination/other characteristic protected by applicable local laws, regulations, and ordinances.

As part of our recruitment process, NEOM will undertake reference checks to confirm suitability for the role. All offers of employment are subject to references, evidence of all qualifications and awards, and other background checks being satisfactorily completed. Additionally, all offers are subject to the candidate being able to successfully obtain a work visa to enter and work in the Kingdom of Saudi Arabia.

This job description is not an exhaustive list of duties and responsibilities. The employee may be required to perform additional job-related tasks and duties as assigned. To meet NEOM’s objectives and business needs, the work location is subject to change. Non-office-based roles involve outdoor activities. Candidates should be prepared to work outdoors and on construction sites as part of their job responsibilities.

NEOM uses artificial intelligence as part of its recruitment process to assist and enhance efficiency. However, all final hiring decisions are made by human recruiters, ensuring that NEOM’s employment process remains fair and transparent.

The actions of our team should always support the NEOM Values

Learn more about NEOM’s Values