Procurement and Logistics Officer

Job Title: Procurement and Logistics Officer

Duties and Responsibilities:

1. Communicates and coordinates regularly with all appropriate employees from different divisions to maximize the effectiveness and efficiency of interdepartmental purchasing operations and activities.
2. Maintain and update manual and computerized filing and registration systems, and compile and prepare reports and documents relating to purchasing activities.
3. Maintains the files as mentioned in the list of quality records.
4. Follow up public relation officer to assure issuing visas, resident permit and other related documents.
5. Responsible for all the insurance policies issued for the company.
6. Develops proposals and specifications for purchases of goods and services.
7. Coordinate activities of personnel engaged in buying materials, equipment, machinery and supplies.
8. Analyzes bid results for quality and cost effectiveness considerations.
9. Answers information requests from other ACTS departments regarding existing purchasing procedures.
10. Analyzes market and delivery systems in order to assess present and future material availability.
11. Ensures all purchasing is performed with a strict adherence to current ethical Procedure.
12. Keeps immediate supervisor and designated others fully and accurately informed concerning procurement progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
13. Responds to customers’ questions and comments in a courteous and timely manner.
14. Controls purchasing Division petty cash and reports it accurately and timely to accounting.
15. Assists in Development and implementation purchasing and contract management instructions, policies, and procedures.
16. Participates in the development of specifications for equipment, products or substitute materials.
17. Prepares reports regarding market conditions and merchandise costs.
18. Resolves vendor or contractor grievance, and claims against suppliers.
19. Reviews purchase order claims and contracts for conformance to company policy.
20. Locates vendors of materials, equipment or supplies, and interviews them in order to determine product availability and terms of sales.
21. Maintains records of goods ordered and received.
22. Prepares and processes requisitions and purchase orders for supplies and equipment.
23. Obtains and sees to the appropriate use of equipment, facilities, and materials needed to do
24. Performs other directly related duties consistent with the role and function of the classification.
25. Prepares the purchase requests with the requesters.
26. Analyzes the purchase requests as per the procedure of purchasing.
27. Prepares purchase orders and ensure that the technical details and the payment terms are clearly mentioned on the purchase order.
28. Checks, with the requester, the conformity of product/service purchased versus the purchase order.
29. Fills the delivery note and sends copy to the accountant with the invoice.
30. Maintains and updates the list of approved suppliers.
31. Maintains and updates suppliers’ records.
32. Ensures the proper maintenance of the various machines and Equipment used throughout the corporation.
33. Other duties as assigned.

Education and Experience:

- Bachelor’s Degree or equivalent with minimum 05 years related experience.

Skills:

1. Ability to interpret documents such as operating and maintenance instructions, and procedure manuals.
2. Ability to write routine reports and correspondence.
3. Strong interpersonal skills.
4. Ability to work under pressure in a fast-paced environment.

Computer Skills:

Internet software, Outlook, E-mail, MS office, Inventory and database software