People and Culture Coordinator

Company Description

Established in 2000 in Turkey, Rixos pioneers the ALL Inclusive, ALL Exclusive concept, inviting guests to discover a world of possibilities, with luxurious stays, inclusive of culinary delights from around the globe, live entertainment, daily sports, and fitness activities, sensorial spa and wellness journeys, and fun-filled kids and teens activities.

Billed as the first luxurious integrated resort in Jeddah, Rixos Obhur Jeddah will meet the increasing demand for luxurious hospitality paired with high-quality leisure activities in the area. The resort will host guests in 247 residential units, including 174 rooms and 73 villas, as well as a fine-dining restaurant, two specialty beach restaurants, and a lounge bar. Among its many highlights will be an exclusive private beach. Other amenities are to include a central ballroom for events, meeting rooms, a fitness center, a spa, kids and teens clubs, and several swimming pools. All of this will be set amid green landscaping, golden beaches, and a port.

Job Description

• Maintaining a date database for resumes for future facilitation of recruitment needs.
• Assist in the recruitment and hiring of all rank & file employees.
• Manage the entire recruitment process from coordinating interviews, contracting to employee arrivals.
• Establish and maintain effective employee relations.
• Coordinate with all departments about Human Resources related activities.
• Coordinate with the PRO to obtain employee visas and manage the arrival process of new employees.
• Responsible for the audit of his/her related work area.
• Maintain employee files by regularly filing employee documents.
• Develop and maintain confidential departmental employee files, documents, and databases.
• Coordinate employee recruitment process, as appropriate, ensuring search documentation is accurate, consistent, and complete.
• Coordinate departmental employee relation functions in consultation with the Director of Human Resources / Human Resources Manager, monitor and track annual and sick leave accruals.
• Organize daily incoming correspondence, make preliminary assessments, and handle/respond as appropriate.
• Maintain all employee files and handle telephone calls as per Rixos Hotels standard and take messages and prioritize where necessary.
• Keep calendar constantly updated to facilitate appointment and meeting schedules.
• Establish and maintain various filing/records/database of business contacts, trace pending items, and follow up as appropriate.
• Arrange for various meetings, take minutes as well as any management meeting as they arise and draft minutes of meeting to be circulated.
• Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
• Handle incoming and outgoing mail, including date stamping and distributing incoming mail.
• Create and maintain computer- and paper-based filing and organization systems for records, reports, documents.
• Implement and evaluate human resources practices to maximize efficiency and effectiveness.
• Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette.
• Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees.
• Communicate in a professional, positive, and courteous manner always with all levels of internal and external customers.

Qualifications

• Bachelor's degree in Business Management, Human Resources, or related discipline desirable.
• 1-2 years experience in human resources and/or administrative experience.
• Strong organizational and administrative ability.
• Strong knowledge of Microsoft Office 365.

Additional Information

• An innovative and fast-growing international group, committed not only to building new hotels, but to creating a global brand.
• The opportunity to challenge the norm and work in a creative and rewarding environment.
• Member of a team that is passionate about creating great hotel experiences and building a portfolio of brands.
• Great discounts on the entire Ennismore family.
• Many opportunities to progress and change as part of a global family of brands.
• Regular team meetings, from our team cups to our annual parties (quite special!): we know how to have fun!
• An annual calendar of diversity and inclusion events that gives you opportunities to learn, celebrate, and make a positive impact.