Office Manager (Saudi National)

The Company

Dexcom Corporation (NASDAQ DXCM; Market Cap $44.3B) is a pioneer and global leader in continuous glucose monitoring (CGM). Dexcom began as a small company with a big dream: To forever change how diabetes is managed. To unlock information and insights that drive better health outcomes. Here we are 25 years later, having pioneered an industry. And we're just getting started. We are broadening our vision beyond diabetes to empower people to take control of health. That means personalized, actionable insights aimed at solving important health challenges. To continue what we've started: Improving human health.

We are driven by nearly 10,000 ambitious, passionate people worldwide who are willing to fight like warriors to earn the trust of our customers by listening, serving with integrity, thinking big, and being dependable. We've already changed millions of lives and we're ready to change millions more. Our future ambition is to become a leading consumer health technology company while continuing to develop solutions for serious health conditions. We'll get there by constantly reinventing unique biosensing-technology experiences. Though we've come a long way from our small company days, our dreams are bigger than ever. The opportunity to improve health on a global scale stands before us.

Suitable candidates need to be located in Riyadh.

Dexcom Saudi Arabia is looking for an Office Manager.

Essential Duties and Responsibilities:

1. Responsible for the day-to-day smooth running of the office reception and performing various administration support tasks including support for the Leadership team. We also need someone to help us organize all the fun and interesting things in the office to make Dexcom an even better place to work.

Reception/Office Admin

1. Reception duties, greeting clients and visitors as required, handling reception phone line, booking taxis, etc.
2. Coordinate and maintain office common areas including monitoring and maintaining adequate stationary/kitchen supplies.
3. Central contact point for any office queries, issues, or requests.
4. Handling all incoming and outgoing mail and courier parcels.
5. Order catering and lunches as required.
6. Ensuring all employees keep office to a good standard of cleanliness & tidiness.
7. Coordinating the meeting rooms including calendar booking system.
8. Working with our partner travel agent to coordinate travel bookings.
9. Initiate the payment process for invoices.
10. Support and coordination of office events and internal training courses.
11. Manage office P-card.
12. Supporting other functions as required on projects or tasks.
13. Preparation of all printed materials/folders for all training courses.

Coordinating all logistics for training courses for MENA region, speakers, agendas and emailing all delegates to confirm all of these details.

1. Working with our external partners in preparing and shipment of training materials.
2. Co-ordination (and some organisation of) the Dexcom social calendar for office events.

Executive admin support

1. Provide EA support for the Country Director and other members of the Leadership team as required.
2. Managing expenses.
3. Organising and communicating the ‘all employee’ country communications/meetings.
4. Scheduling and organizing Leadership team meetings.
5. Diary management tasks.
6. Develops and updates organizational Charts for Dexcom team.
7. Creates and updates full detailed contact lists of the Dexcom employees, distributors, and agents.
8. Updates HR files of Dexcom employees.

Facilities

1. Liaise with external contractors as required for office related issues.
2. Liaise with External PRO provider for all sponsorships visa renewal for employees.
3. Prepare for all new starts e.g. access cards and desk equipment.
4. Point of contact for Facilities team.
5. Support the space planning team: Weekly updates and making real time updates to the visual planner.
6. Appointed office safety officer- Fire marshal, office aider, organise office safety meetings, work with Global Health and Safety team.
7. Order Ergonomic equipment when requested and approved.
8. Office first aider.

Required Qualifications:

1. Saudi national.
2. Excellent interpersonal skills and verbal/written communication.
3. Experience in contract management.
4. Experience in working with local government portals.
5. Well organised and good time management.
6. High level of confidentiality, integrity and reliability.
7. Fluent in English.
8. Professional and self-motivated.
9. High attention to detail.
10. Ability to multi-task.
11. Resourceful, works on own initiative with minimal supervision.
12. Proficient user of Microsoft Office applications (Word, Excel, Outlook, PowerPoint).

Experience and Education Requirements:

1. Highly experienced Office Administrator.
2. Qualification in a related field i.e. events management, office management.

Travel Required:

1. 0 – 10%.