Office Manager I Head Office. Riyadh, Saudi Arabia

Job Description:

Job Purpose:
Responsible for providing comprehensive administrative support to the CEO. Managing the CEO's schedule, coordinating meetings and events, handling correspondence, and ensuring the smooth operation of the CEO's office.

Key Accountability Areas

Calendar Management:

• Scheduling and coordinating meetings, appointments, and travel arrangements.

Meetings Coordination:

• Organizing and preparing materials for meetings, taking minutes, and following up on action items.

Correspondence Management:

• Handling incoming and outgoing communication, including emails, letters, and phone calls.

Office Administration:

• Managing the day-to-day operations of the CEO's office, including maintaining files and reviewing incoming documents.

Confidentiality:

• Maintaining strict confidentiality of sensitive information and handling it with discretion.

Relationship Management:

• Building and maintaining positive relationships with internal and external stakeholders, including executives, board members, and clients.

Project Support:

• Assisting the CEO with special projects and assignments, research, and presentations as needed.

Team Coordination:

• Collaborating with other members of the executive team and providing support as required.

Role Accountability

HR Proficiency:

• Ability to recruit, recognize, and cultivate high performers.
• Ability to recognize low performers and guide them to improve or release them.
• Ability to treat subordinates equally without any discrimination.
• Assessment criteria of subordinates is performance that leads to planned results.
• Ensure availability of delegation of authority matrix as per company policy.

Responsibility:

• Must take full responsibility for operations as per the job description and required deliverables.
• Able to anticipate problems and take proactive steps to prevent them.
• Ability to make necessary and timely decisions.

Delivery:

• Deliver required results in a timely manner with the required quality and cost.

Making a Tangible Difference:

• Must make a tangible difference to the area of operation and exceed business expectations.

Business Planning and Performance:

• Able to transform corporate goals into business plans.
• Able to plan, follow-up, and execute those plans.
• Monitor plan performance and initiate corrective actions as necessary.
• Provide periodic work progress reports.
• Responsible for monitoring budgets and expenses to achieve cost efficiency.

Organizational Development:

• Develop the organizational structure according to current requirements.
• Ensure availability of job descriptions for all roles.

Business Process Improvements:

• Develop and coordinate well-defined systems, policies, and procedures.
• Promote the use of automated systems.

Quality:

• Quality is alfanar’s prime competitive advantage; managers are expected to act accordingly.

Adaptation:

• Adapt to new techniques, technologies, management structures, and business models.

Health, Safety and Environment:

• Ensure a safe, secure, and legal work environment as per standard regulations.

Academic Qualification

Bachelor Degree in Business Administration or any relevant field.

Work Experience

6 to 10 years.

Technical / Functional Competencies

• Ad Hoc Reporting
• Calendar Maintenance
• Presentation Preparation
• Data Archiving
• Document Filing
• Issues Management
• Problem Solving
• Big Data Analytics
• Presentation Best Practices
• Work and Purchase Orders
• Oral/Written Communications

Profile Description

Alfanar is a Saudi company with an international presence, primarily engaged in the manufacturing and trading of a wide variety of low, medium, and high voltage electrical products, in addition to its portfolio of conventional and renewable energy solutions, oil and gas, water treatment, infrastructure, technical services, and digital solutions.

The hub of Alfanar’s manufacturing operations is Medinet Alfanar Alsinaiya, a 700,000 square-meter complex located in Riyadh, housing an array of ultra-modern manufacturing facilities and laboratories.

Alfanar derives its success from its commitment to providing the highest quality standards to its customers and the continuous development of its human capital, which it considers its most valuable asset.

For more information about Alfanar, please visit alfanar.com.