Office Manager & Business Support

Job Title: Office Manager & Business Support

Responsibilities

1. Office management
2. Facilities management
3. Procurement and maintenance of IT equipment for employees
4. Procurement of office supplies and equipment for employees
5. Management of meeting rooms and booking system
6. Office health and safety
7. Management of office supplies
8. Management of office renewals (license, establishment card, lease business cards)
9. Support with team building events: Christmas, Iftar, etc.
10. Management of field contracts
11. Responsible for arranging gifts for birthdays, sickness, celebrations, etc.
12. Manage a complex calendar and travel schedule
13. Organized and analytical, must possess strong business judgment and communication skills
14. Build effective relationships with other senior-level executives across the company to ensure efficient workflow and handling of internal requests
15. Liaise with other teams and affiliates within the company
16. Coordinate logistics for off-site meetings, including travel arrangements, selection of location, vendors, and amenities
17. Requires occasional travel and on-site support for large-scale meetings
18. Prepare and provide detailed meeting agendas, coordinate, collect, and create presentation materials for team meetings
19. Review and summarize monthly reports
20. Manage travel and expenses for GM
21. Coordinate weekly Leadership Team meetings
22. HR support

Qualifications

1. The Office Manager & Business Support should be a self-starter, able to work independently as well as part of a team, and one who possesses a high level of discretion and confidentiality
2. Demonstrate flexibility and problem-solving abilities to adjust and prioritize schedules based on frequent, last-minute changes
3. Proven experience working as an Executive Assistant supporting senior-level executives
4. Experience in the pharmaceutical industry is an advantage
5. Maintain a high level of confidentiality
6. Expert-level written and verbal communication skills
7. Ability to develop resolutions to complex problems, anticipate changes, and can direct or redirect efforts
8. Proofreading skills with attention to detail
9. Strong decision-making ability
10. Outstanding organizational, prioritization, and time management skills
11. Good common sense, interpersonal skills, accuracy, and initiative
12. Track record in building strong, effective working relationships
13. Ability to work individually and with a team, as needed
14. Experience scheduling domestic and international travel arrangements
15. Ability to work under general direction on multiple tasks with demanding timelines and competing priorities
16. Proficient in Microsoft Word, Excel, and PowerPoint
17. HR experience is an advantage
18. Highly analytical and demonstrate excellent problem-solving skills
19. Results-oriented, possessing a sense of urgency, and flawless in execution

Company Industry:

• Recruitment
• Placement Firm
• Executive Search

Department / Functional Area:

• Administration

Keywords:

• Office Manager & Business Support