Office Manager and Executive Assistant (Saudi National)

Setec Middle East (ME), as a subsidiary of the setec Group, specialises in civil engineering (transport, energy, industrial and hydraulic infrastructure),

building engineering, bridges, underground structures, nuclear infrastructure, urban planning, electrical and electromechanical installations, safety within civil engineering infrastructures and their users, maintenance and rehabilitation of infrastructures.

In addition, Setec ME offers a range of environmental and project management consulting (PMC) services to our regional clients.

To support our Headquarter team, we are looking for our Office Manager & Executive Assistant (based in Riyadh).

• Reports Directly to: Setec ME Support Services Dept. Manager based in Riyadh

Key Responsibilities

To provide support to our Riyadh HQ team (around 10 people), we are looking for a multi-tasking person able to:

1. Support the human resources department to organize and monitor recruitment up to employment contracts, administrative formalities, and preparation of the reception of new hires.
2. Assist with finance & logistics topics.
3. Organize documentary bases and format documents (CVs, technical documents, references, etc.) for current tenders and contracts.
4. Manage the life of the office and the team: welcoming visitors, travel management (hotels, plane tickets, diaries, etc. in KSA and abroad), materials, etc.

Key Soft Skills

• Excellent communication and interpersonal skills.
• Strong problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficiency in Microsoft Office (especially Excel, PowerPoint, and Word).
• Fluency in written and spoken English.
• Positive and constructive attitude.