Office Manager

Organizes and implements office operations and procedures, including correspondence management and filing systems.

Oversees all administrative activities that facilitate the smooth functioning of the office.

Coordinates office management tasks, prioritizing matters of importance and handling them accordingly.

Provides administrative support, including scheduling meetings, managing correspondence, handling visitors, and routing calls.

Maintains appointment calendars for designated Executive, Chief, or Departmental Director, managing meeting requests and resolving scheduling conflicts.

Prepares reports and presentations as required.

Distributes meeting agendas and necessary materials and takes minutes during meetings as requested.

Ensures timely finalization, approval, and distribution of meeting minutes.

Follows up on action items and resolutions from meetings to ensure implementation.

Contributes to team objectives by supporting various related tasks and projects as needed.

Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.

Maintains the condition of the office and arranges for necessary repairs and supplies.

Creates or modifies required documents using a variety of applications. Prepares and maintains relevant databases.

Performs additional responsibilities related to office management as assigned.

Job Requirements

• Knowledge of office management responsibilities, systems, and procedures.
• Attention to detail and problem-solving skills.
• Strong written and verbal communication skills.
• Bachelor's degree in Business Administration or related field.
• Minimum of 2 years of relevant experience.
• Must be bilingual in English and Arabic.