Office Manager

Job Title: Office Manager

Level: Manager

Location: Riyadh, Laysen Valley Office

Job Description & Summary

Provide strategic leadership for multi-disciplinary office management operations including quality assurance and policy reviews. Responsible for the smooth running of local office operations, including administrative support, material supplies, and front desk personnel, under the guidelines set forth by the Senior Manager. Acts as the main liaison between Front Office (LoS) and Back Office (Support functions) staff for directing services and facilities. Ensures the smooth operations of the office by coordinating administrative support efficiently and effectively, and that consumables and supplies are arranged.

Primary Responsibilities:

1. Work with finance and purchasing to provide office needs including supplies, consumables, stationery, and service agreements.
2. Liaise with procurement regarding RFPs on wider office purchases.
3. Manage relationships with external vendors and develop a vendor portfolio.
4. Review LPOs issued for vendors and follow up with finance for payments.
5. Coordinate local internal events and propose cost-saving solutions.
6. Assist in the preparation of the office budget and adhere to the allocated budget for Office Services.
7. Manage Meeting Room Services including bookings, catering, and equipment.
8. Strategically manage office space and support the development of policies and procedures.
9. Provide efficient internal administrative services including courier, mail, and office supplies.
10. Introduce new processes to improve quality of office services.
11. Coach and develop direct reports and oversee their tasks.
12. Ensure quality assurance in all day-to-day office management operations.
13. Maintain high levels of customer service and develop KPIs for tracking performance.

Overall Experience: 7+ years of experience providing office services in a professional services environment or equivalent internal experience.

Knowledge, Skills, and Abilities:

1. Bachelor's degree required.
2. Fluency in spoken and written English; proficiency in Arabic is an advantage.
3. Experience with a professional services firm preferred.
4. Prior people management/team lead experience.
5. Strong organizational, interpersonal, and consultative skills.
6. Excellent oral and written communication skills.
7. Ability to work accurately under tight time constraints.
8. Knowledge of local legislation and regulations.
9. Discretion skills and ability to maintain confidential data.

Company Industry: Accounting & Auditing

Department / Functional Area: Administration

Keywords: Office Manager