Office Administration Associate

Who Are We

HALA is a leading fintech player in the MENAP region that aims to redefine financial services and build the future bank of SMEs. HALA aims at empowering SMEs to start, run, and grow their businesses by providing them with cutting-edge financial and technological tools.

HALA currently holds multiple entities in UAE, Saudi Arabia and Egypt (including HALA Payments, HALA Cashier and HALA Logistics) and offers solutions that enable merchants to digitize their payments as well as manage their sales and operations.

Founded in 2017, HALA is currently duly licensed by the Saudi Arabian Central Bank as well as the Financials Services Regulatory Authority (FSRA) in Abu Dhabi Global Market.

The Job in a Nutshell

This role is the heart of the office, creating a welcoming environment for visitors and ensuring smooth daily operations. You’ll be the first point of contact, handling inquiries, scheduling meetings, and keeping the front desk organized. Beyond that, you'll support office events, manage purchase requests and orders, and collaborate with internal teams and vendors to keep everything running efficiently. If you love multitasking, coordinating, and making a positive impact, this is the perfect role for you!

What You Will Do

1. Greet and welcome visitors as they arrive at the office.
2. Handle inquiries and direct them to the appropriate departments or personnel.
3. Manage office appointments and meeting room schedules.
4. Receive, sort, and distribute incoming packages.
5. Maintain a clean and organized front desk area.
6. Provide general administrative support, including filing, data entry, and handling office supplies.
7. Assist in coordinating office events, meetings, and employee activities.
8. Perform other clerical duties such as photocopying, scanning, and faxing.
9. Ensure proper communication with internal staff and external vendors.
10. Managing purchase requests (PRs) & Purchase orders (POs) processing till closing.
11. Coordinate with Procurement & Finance teams to close open requests as per SLA.

What Are We Looking For

1. Saudi National.
2. Experience 0-1 years of experience in a similar role.
3. Education High school diploma or equivalent; additional certifications in office administration or related field preferred.
4. Languages: Fluent in English and Arabic.
5. Excellent interpersonal and organizational skills.
6. Ability to handle multiple tasks in a fast-paced environment.
7. A professional appearance and attitude.
8. Excellent problem-solving and decision-making abilities.

What We Offer You

We believe you will love working at HALA!

1. We have an inclusive and diverse culture that encourages innovation and flexibility in remote, in-office, and hybrid work setups.
2. We offer highly competitive compensation packages, including the potential for shares.
3. We prioritize personal development and offer regular training and an annual learning stipend to tackle new challenges and grow your career in a hyper-growth environment.
4. Join a talented team of over 30 nationalities working in 7 countries and gain valuable experience in an exciting industry.
5. We offer autonomy, mentoring, and challenging goals that create incredible opportunities for both you and the company.
6. You will be given a lot of responsibility and trust. We believe that the best results come when the people responsible for a function are given the freedom to do what they think is best.

If you think you have what it takes to join a remarkable team #apply_now