LEGAL PA

PURPOSE OF THE ROLE
We are seeking an ambitious, motivated and experienced individual to ensure high quality PA support is provided to the Partners and Associates across the Riyadh office (including secondees or visitors from other AG offices), enabling the smooth running of the operations.

THE FIRM
Addleshaw Goddard is an international law firm, almost 250 years in the making. With more than 1700 lawyers operating from 19 offices globally in the Middle East, Asia, Europe and UK, our reputation is built on providing clients with a real competitive edge across their most important and challenging transactions, disputes and projects. In Riyadh, our multicultural and multilingual office is staffed by lawyers with deep knowledge and experience both of KSA and the wider MENA region. Across our four offices in the Middle East in Doha, Dubai, Riyadh and Muscat, our specialist expertise includes corporate and commercial, construction, oil & gas, projects, arbitration and dispute resolution, finance (including Islamic finance), employment, funds and investment management. Our work worldwide spans more than 50 areas of business law, paving the way to deliver the best possible outcomes for clients across multiple industries. Appointed time and again, we help them do business, operate and grow - effectively and safely - in over 100 countries worldwide. And while the challenges our clients bring us may vary, we approach and solve them with the same, single-minded focus: finding the smartest way to achieve the biggest impact.

WHAT TO EXPECT IN THIS ROLE
Initiates and ensures all month-end bills are processed on time.
Contributes to fee earners' financial performance by proactively working with fee earners to manage their matter balances, including generating financial reports, management of matter balances and working capital, driving WIP process.
Supports fee earners' business development activity, including recording CRM activity.
Assists with bid/tender submissions - including liaising with various stakeholders (internal and external).
Ensures all file management processes are undertaken in a timely manner.
Undertakes all matter management processes.
Conflict check and Client Due Diligence processes.
Accurately completing the end to end Client Matter Inception (CMI) process.
Drafting of engagement letters and matter specification.
Identifying matters for closure, clearing client balances/WIP and archiving completed files.
Comprehensive inbox and diary management.
Forward planning.
Identifying and recommending cost efficient travel options.
Ensuring wider meeting requirements are identified and actioned.
Delegate appropriate tasks to Document Production including pitch and tender documents, conversion and amendment of legal documents and transcripts.
General office admin duties including reprographics, mail co-ordination, meeting and greeting visitors, IT support, organising office internal/external events and other running expenses.
Successfully completes, on time, all compulsory firm training and returns all complaints and claims questionnaires.
Adheres to the firm's risk and compliance policies and procedures and raises any issues or queries promptly with the relevant Partner and/or Risk and Compliance.
Adheres to firmwide and Group Best Practice protocols.
Ensures all statutory compliances are met in relation to employee visas and firm licenses.
Provides cover for the other office PA as and when required.

YOUR AREAS OF KNOWLEDGE AND EXPERTISE
Experience gained in a comparable environment at a senior PA level.
Highly organised and motivated with a 'can do' attitude and a willingness and enthusiasm to take on new challenges and develop own role.
Able to prioritise and thrive in a busy, fast-paced professional services environment meet the demands of the team.
Excellent verbal and written communication skills and able to quickly build strong working relationships.
Strong influencing and negotiating skills.
Proactive, flexible and driven attitude.
Strong organisational and PA experience.
Commitment to exceeding expectations and goals.
Strong technical skills across all Microsoft packages including Windows, Outlook, PowerPoint and Excel.
Arabic speaker an advantage, but not essential.