Leasing Admin officer

We are thrilled to announce an exciting opportunity for a Leasing Admin Specialist to join our dynamic team. This position plays a vital role in supporting our leasing operations, ensuring efficient administrative processes and high-quality tenant service. The ideal candidate will exhibit excellent organisational abilities, attention to detail, and a strong foundation in property leasing administration.

Key Responsibilities in Leasing Administration

• Responsible for reviewing contracts and making initial notes before sharing them with the legal department.
• Ejar Platform Contracts Entry Expert.
• Tracking critical dates (renewal options, evacuations, rights to terminate, and expirations) for existing contracts, generates and maintains several reports and Monthly updates.
• Internal reports/trackers of all lease documents signed and executed and relevant issued.
• Reviewing the contracts in terms of their expiry to communicate with real estate managers.
• Responsible for issuing and receiving official letters for the tenants with archiving procedures.
• Keep accurate records, review information, consolidate reports, and take action where necessary.
• Collect and review documents/requirements submitted by the client.
• Aggressively network with and talk to new and existing clients and maintain a good and harmonious relationship with them.
• Recommend effective marketing strategies and networking activities that would improve leasing activities for projects.
• Follow up Tenant Operational dates such as handovers/refurbishments – preparation and recording of handover packs/instructions/Tenant Manuals.

Essential Skills and Qualifications for Leasing Admin Roles

• A bachelor’s degree in business administration, Real Estate, or a related field is preferred.
• At least three years of experience in a leasing administration or similar role.
• A minimum of 3 years of experience in the role and division assistant or in a similar role, preferably within the real estate or consultancy sectors.
• Have experience in managing and data entry database systems such as Yardi or Oracle.
• Relevant certifications or additional coursework in real estate administration is a plus.
• Excellent verbal and written communication skills in both English and Arabic.
• Proficient in Microsoft Office Suite; real estate database/PMS experience a plus.
• Basic analytical skills for data review, reporting, and financial analysis.
• Strong interpersonal and teamwork skills.
• Flexible and adaptable to a fast-paced retail environment; able to meet deadlines.

Preferred Experience and Attributes in Property Leasing Administration

• Knowledge of industry-specific software such as Yardi, AppFolio, or similar platforms is advantageous.
• Experience in preparing and managing lease documentation and tenancy agreements.
• Familiarity with current property leasing regulations and compliance requirements.
• Analytical skills to assess leasing data and contribute to strategic planning.
• Adaptable and open to learning new technologies and processes within the leasing industry.
• Yardi system experience.

If you are enthusiastic about leasing administration and meet the qualifications, we encourage you to apply. Become part of our innovative team and contribute to our goal of delivering exceptional leasing services, enhancing tenant satisfaction, and supporting our organisational objectives.