IMI2256 - Document Controller

Job Purpose
We are looking to hire a Document Controller. This job role is to ensure the management of the electronic document management system (EDMS) for the department.

Key Accountabilities & Working Relationships

Key Accountabilities:

• Responsible for and ensure smooth function of the department documentation.
• Develop and manage utilization of engineering document registry to allow accurate and easy retrieval of information for the engineering team.
• Register & maintain all deliverables in each project in the project Engineering Document Register (EDR).
• Maintain records of all engineering documents to support bidding and projects.
• Organize and maintain storage and retrieval of all engineering documents.
• Receive project documents from company project document controllers and disseminate them to respective engineering team members.
• Issue all engineering documentation/drawings, and correspondence to other business work streams within the company through transmittal.
• Keep all engineering team members and corporate document controller updated on new document versions of engineering procedures, guidelines, and standard formats.
• Ensure that all engineering documents are well checked and submitted on time prior to the document's submission due date.
• Ensure that all documents have no errors in filenames, revisions, submissions, etc. before submitting them to the recipient department/party to avoid confusion.
• Allocate document numbers to internally prepared documents and incoming documentation.
• Expedite the review and approval of documentation.
• Reproduce information into both printed (if required) and electronic format for communication to the engineering team.
• Maintain confidentiality regarding sensitive documents.
• Maintain engineering technical library files and coordinate with the designated engineer on any new revisions.
• Generate engineering manhour report as per weekly timesheet.
• General office administration support as needed/required.
• Adhere to all HSE and housekeeping requirements.

Working Relationships:

Internal Interactions:

• Internal Engineering Department, other business work-streams within the company, Division Head, Engineering Manager, General Manager, VP Engineering.

External Interactions:

• Subcontractors, Consultants.

Who we are looking for

Education:

• Diploma in business administration or equivalent.

Experience:

• At least 6-11 years of relevant experience.

Professional Qualifications (Certifications & Accreditations):

• Preferred: Any additional certification/training in office engineering.

Competencies (Knowledge, Skills & Abilities):

• Document Management through any electronic document management system (EDMS)
• Proficient in Microsoft 365 Applications such as Outlook, SharePoint, Word, Excel, PowerPoint, etc.
• Proficient typing and editing skills.
• Data organization skills.
• Tracking and Reporting.
• Attention to detail.
• Ability to read and interpret documents.
• Familiarity with project management.

Languages:

• English (Mandatory)
• Arabic / Others (desirable)

About Application Process

If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application, you would need the following document(s):

• Resume/CV