Human Resources Assistant

Recruitment Advisor (A joint venture by AtkinsRéalis & Hitachi Energy)

Job Title: HR Assistant

Join Linxon!

We combine AtkinsRéalis project management expertise and Hitachi Energy’s deep technological knowledge to create a company dedicated to substations – we are Linxon!

We are currently seeking a dedicated HR Assistant to join our team in Jeddah, Saudi Arabia. The ideal candidate will be fluent in both Arabic and English, possessing a minimum of 5 years of experience in HR roles with a focus on onboarding and offboarding processes, managing visas and residency for expats, government HR-related portals, and HR data analysis using advanced tools.

What will you do?

• Manage the onboarding process for new employees, ensuring a smooth transition into the organization. This includes coordinating orientation sessions, preparing onboarding materials, benefits enrollment, and facilitating introductions to key team members.
• Collaborate with the HR team to develop and implement onboarding and offboarding best practices, ensuring compliance with company policies and local regulations.
• Coordinate with relevant departments to ensure timely completion of onboarding and offboarding tasks, such as IT setup, access permissions, and benefits enrollment.
• Serve as a point of contact for employees regarding HR-related inquiries, policies, and procedures.
• Handle the management of visas and Iqamas for expatriate employees, ensuring compliance with local regulations and timely renewals.
• Maintain accurate HR records, including personnel files, and other relevant documentation.
• Manage government HR-related portals, ensuring accurate and timely submission of required documents and information.
• Conduct HR data analysis to identify trends, provide insights, and recommend improvements in HR operations and strategies.
• Create and present HR reports and dashboards using advanced analytics tools (e.g., Excel, Power BI, Tableau).
• Assist in the development and delivery of training programs for employees on HR-related topics, such as compliance, diversity, and inclusion.
• Stay informed about changes in labor laws and regulations, providing guidance and support to ensure compliance.
• Support HR initiatives and projects as needed, contributing to the overall success of the HR department and the organization.
• Oversee the offboarding process for departing employees, conducting exit interviews, collecting company property, benefits deregistration, and processing necessary paperwork.

Experience and Education Required:

• Bachelor's degree in Human Resources, Business Administration or related field.
• Minimum of 5 years of experience in HR roles, with a focus on onboarding and offboarding processes, managing visas and Iqamas for expatriates, government HR-related portals, and HR data analysis.
• Fluent in Arabic and English, with excellent communication skills both verbally and in writing.
• Proficient in Microsoft Office products (Word, Excel, PowerPoint, Outlook).
• Experience with HR-related software applications and data analysis tools such as Power BI, Tableau, or similar platforms.
• Strong analytical and problem-solving skills, with the ability to interpret HR data and provide actionable insights.
• Knowledge of statistical methods and key HR metrics such as turnover rates, employee engagement, and workforce planning.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Attention to detail and accuracy in HR documentation and processes.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Excellent interpersonal skills with the ability to build rapport and establish effective working relationships across all levels of the organization.
• Proactive, self-motivated, and able to work effectively both independently and as part of a team.