HR Manager

Job Summary:

To assist the development and implementation of HR and Administration strategy including policies, procedures and plans to enable the achievement of organisational objectives. Provision of advice and support the staff on day-to-day HR activities. Contribute to the development of HR systems, processes, policies, and procedures.

Primary Duties & Responsibilities:

• Administer HR policies and procedures equitably and fairly.
• Maintain confidential personnel files containing contracts, visa details, leave records, training history, performance appraisals and promotions, salary increments and other rewards.
• Maintain effective salary structure management, titles management and responsibility center management within HRMS system in line with updated HR Policy and organizational structures.
• Maintain HR records and database.
• Administer leave applications and ensure travel arrangements for leave are provided.
• Administer the timely, accurate and confidential processing of payroll and other compensation payments to employees.
• Liaise with Government Relations and Administration to ensure visa exit/re-entry requirements are satisfied.
• Create and manage a robust new entrant procedure including IT, communications, banking, Iqama, transport, accommodation, etc.
• Assist in developing and producing periodical HR metric reports.
• Provide basic counselling to staff who have performance-related obstacles.
• Provide advice and assistance in developing human resource plans.
• Monitor staff performance and attendance, first line disciplinary responsibility.
• Conduct exit interviews.
• Participate in planning, design, development, tests and implementation of new systems or system enhancements and internal procedures and controls to produce consistent level of accuracy in payroll processing.
• Monitor usage of leaves and preparation of leave reports as required.
• Monitor the Business Travel process.
• Administer travel requirements for all employees and eligible dependents.
• Ensure that Leave Requests are submitted in compliance with company guidelines and policies.
• Process requests for ERE/Exit visas and tickets.
• Update leave and flight balances in HRMS system for generating accurate accrual reports.
• Check travel agency invoices and recover any airfare excess from employee’s salary.
• Prepare Leave salary advances for employees departing on vacation.
• Provide management reports on exceptions to policy and processing status.
• Participate in arranging and running organized Company events.
• Ensure that the social insurance contributions are calculated in accordance with prevailing GOSI regulations.
• Coordinate with employee full & final entitlement preparation by checking and ensuring that any dues to be recovered from employee or not in terms of House allowance advances, excess airfare, extra ticket cost, private telephone calls, salary loans or advances, bank loans.
• Provide advice and information on Human Resource related issues.
• Oversee workers’ compensation claims as necessary.
• Assist and support manager and department section heads.

Education and Experience:

• BSc in Human Resources (or equivalent).
• 5 years HR/Administration experience.
• A professional certificate is preferable.
• Knowledge of both Saudi and international HR laws and practices.
• Knowledge of establishing metrics including analysis of leading and lagging indicators.

Skills:

• Proven ability to lead and manage a team.
• Strong analytical and problem-solving skills.
• Excellent communication and interpersonal skills.
• Ability to analyze information and identify errors and gaps.
• Solid experience developing talent acquisition strategies and initiatives.
• Strong behavioral and competency-based evaluations skills.