Government Relations Supervisor

ALEC Engineering and Contracting L.LC. (ALEC), part of the Investment Corporation of Dubai (ICD), is a large construction company with related businesses operating in the GCC with a presence in Africa. ALEC has consistently evolved and grown over the last 20 years to become a trusted partner for the execution of complex and iconic construction projects. The company builds and provides construction solutions to exceed our clients' expectations for quality, safety, functionality, and aesthetics.

ALEC has extensive experience in complex projects across diverse sectors including airports, retail, hotels & resorts, high-rise buildings, themed projects as well as construction management, design management, estimating, cost planning and procurement.

ALEC also possesses a Design and Build capability, which enables us to provide integrated construction solutions to our clients. ALEC offers its clients a complete turnkey solution with construction, MEP, fit-out, energy efficiency solutions and solar opportunities, facilities management capabilities, heavy equipment rental as well as technology systems.

We are currently seeking a highly motivated and experienced Government Relations Supervisor to join our team.

Position Overview

We are currently seeking a passionate and dynamic Government Relations Supervisor who has excellent problem-solving skills to join our team in KSA. As a Government Relations Supervisor, you are responsible for processing and carrying out all transactions and possible challenges related to work permits, entry permits, resident permits, visit/transit visas, attestations of certificates, and customs-related matters for the ALEC GROUP as a whole.

Responsibilities

• Process all legal documents relating to visas, sponsorships, labour cards, residence permits, vehicle registration, licenses and other permits for submission to the appropriate authorities. Interface with government departments as required.
• Build and maintain relationships with key individuals in required Government departments, to ensure suitable assistance is available as and when required.
• Liaise with the selected Agency for all matters related to customs authorizations, approvals and queries.
• Work with the selected Agency to resolve any matters holding up company shipments and deliveries in a prompt manner.
• Keep the Head of People & Culture and Government Relations informed of any challenges or issues that may arise and propose possible and workable solutions to resolve challenges.
• Update and maintain an accurate database regarding the visa processes and associated documents issued by the Government Relations team.
• Update and carry out specific tasks on the Government Systems as and when requested to do so by the Head of People & Culture and Government Relations.
• Stay up to date with Saudization requirements for the industry and assist in communication and necessary action with Business Units and/or Departments that are non-compliant.
• Provide administrative support to the Head of People & Culture and Government Relations and together with the GR Team carry out the following duties for all Employees in terms of:
• Ensuring visa and labor-related formalities for the entire ALEC Group of companies and subsidiaries are processed timely and efficiently.
• Receiving all new employees' documents from the People & Culture Department and ensure compliance with KSA Labour and Immigration official requirements.
• Processing all relevant applications, ensuring they are completed in a correct and timely manner and following up on the associated fees and expenses (if incurred) with the concerned Governmental Departments.
• Following up on fines and valuations of any subsidiaries and solving the problems with the concerned governmental entities.
• Providing the concerned management with different reports regarding employees and associated costs regarding visa, medical etc.
• Ensuring that salaries, titles as well as degree certification are matching and in-line with regulations.
• Ensure Company legal licenses and other relevant documents are updated, valid and renewed prior to expiry.
• Following up on renewals, maintain all company documents such as CR, Saudization, GOSI, QIWA, Tax, etc.
• Organizes attestation of certificates and legal translation of documents and other activities related to immigration and labour.
• Coordinate with P&C department and update them for new hiring status.
• Receive and follow-up of employment visas with the team and register the status (issued visas, arrival, visa cancellations and delay) accordingly.
• Protect the interest of the company in accordance with governmental authorities, laws and regulation.
• Keep up to date regarding any changes or amendments to the prevailing laws, rules, forms, requirements, applications, fees, nationality restrictions.
• Manage and carry out any Government Sector or Government Authority request as per requirements.
• Perform related duties as required by the Head of People & Culture and Government Relations.

Requirements

• Bachelor's degree or diploma in General Administration or related field
• 3-5 years local experience liaising with Immigration, Labour department and other government departments
• Ability to network and build relationships with key contacts
• Written and spoken English and Arabic
• Knowledge in Labour Office, Jawazat and Governmental Regulations
• Knowledge of administrative procedures and policies applied at the Company
• Knowledge of Governmental Procedures in issuing licenses and other related documents