Government Relations & HR Administration Officer

Takeda Pharmaceuticals Government Relations & HR Administration Officer in Riyadh, Saudi Arabia

Job Title: Government Relations & HR Administrator Officer

The Government Relations & HR Services Officer is responsible for managing employment-related governmental activities, ensuring compliance with Saudi labor laws, Saudization requirements, and RHQ regulations. Additionally, this role will manage end-to-end HR administrative services, including liaising with payroll and medical insurance partners, vendor management, and handling PR & PO administration to ensure seamless HR service delivery.

KEY ACCOUNTABILITIES

Government Relations Activities:

1. Serve as the primary liaison with government entities (MHRSD, GOSI, MISA, MOI, Riyadh Chamber of Commerce and RHQ authorities).
2. Ensure compliance with Saudi labor laws, employment regulations, and RHQ requirements.
3. Represent the company in inspections and government engagements.
4. Manage and carry activities of work permits, Iqamas, visas including exit-reentry and expatriate onboarding, including medical tests and government registrations.
5. Attesting letters from Riyadh Chamber Of Commerce for Commercial entity and RHQ.
6. Address and resolve government-related employee issues, including labor disputes and residency matters.

HR Services, Payroll & Medical Insurance:

1. Liaise with payroll providers to ensure accurate and timely salary processing while ensuring compliance with GOSI and other statutory requirements.
2. Collaborate with medical insurance partners to manage employee enrollments, claims processing, renewals, and policy updates.
3. Act as the main point of contact for employees regarding payroll and medical insurance inquiries, ensuring timely resolution of concerns.
4. Ensure compliance with company policies and requirements related to payroll and employee benefits.
5. Manage relationships with external HR service providers, government liaison agencies, payroll providers, and insurance vendors.
6. Handle PR (Purchase Requests) and PO (Purchase Orders) for HR-related services, ensuring proper approvals and timely payments.
7. Track HR operational expenses and ensure alignment with budgetary constraints in reference to HRBP advice.
8. Ensure compliance with Saudization quotas (Nitaqat) by managing documentation and reporting.
9. Support the hiring and onboarding of Saudi nationals in alignment with workforce planning.
10. Monitor and report Saudization decisions/progress and address any challenges in a timely manner.

Process Optimization & Systems Management:

1. Handle government and HR platforms activities (Qiwa, Absher, Muqeem, Mudad and Riyadh Chamber Of Commerce) and ensure compliance and efficiency.
2. Identify and implement process improvements to enhance HR services.
3. Maintain accurate and up-to-date HR records for compliance, reporting, and audits.

SKILLS AND KNOWLEDGE

Education:

• Bachelor’s Degree or Diploma in Public Administration, Business Administration, Human Resources, or a related field.

Experience:

1. Minimum of 3–5 years of experience in government relations and HR services, with a focus on government relations, Admin/Personnel, and HR services.
2. Proven experience in payroll activities and medical insurance management.
3. Familiarity with RHQ program requirements and MISA regulations is highly preferred.
4. Proven expertise in Saudization compliance and visa processing.

Skills:

1. Strong knowledge of Saudi labor laws, RHQ regulations, and government portals such as Qiwa, GOSI, Absher, Muqeem.
2. Excellent networking, communication, and negotiation skills.
3. Fluency in Arabic (written and spoken).
4. Fluency in English is preferred.
5. Strong organizational skills with attention to detail and the ability to manage confidential matters.

Key Attributes:

1. Proactive, solution-oriented, and capable of navigating the complex dynamic Saudi market.
2. Strong ethical standards and a commitment to compliance and professionalism.
3. Adaptable and culturally aware of the Saudi and RHQ business landscape.
4. Strong skills in bringing people together and boosting engagement and culture.