Front Desk & Office Administrator

Description

Zutari: Co-creating an engineered impact.

We co-create engineering solutions that have a positive impact and improve people’s lives. Zutari values inclusion and recognises the importance of a diverse, talented workforce, believing that people need other people to succeed.

What kind of talent do we pursue?

We employ people with the right attitude and a positive mindset, who are motivated by doing the right thing, getting things done and share a sense of urgency. People who have an impact in our teams and broader community. People who think differently and connect with those around them to co-create new opportunities and leave a meaningful legacy.

About Zutari

At Zutari, we are more than engineers—we are trusted partners in co-creating a better future. As one of the consulting engineering firms playing a key role in realising Saudi Arabia’s Vision 2030 and beyond, we are passionate about shaping a sustainable, resilient, and inclusive infrastructure landscape across the Kingdom. We’re now looking for a warm, professional, and proactive individual to be the face and heartbeat of our office.

Role Overview

We are seeking a dynamic Front Desk & Office Administrator who will be responsible for both managing our reception area and supporting general office administration. The ideal candidate will be a natural communicator, a positive presence in the workplace, and someone who thrives on keeping things running smoothly.

This role is ideal for someone who takes pride in being an ambassador of the company, is service-oriented, and enjoys creating a welcoming, organised, and efficient office environment. To contribute to the Kingdom’s localisation goals and empower local professionals, this role is intended for Saudi nationals.

Key Responsibilities:

Front Desk Management

1. Greet and welcome guests and clients with warmth and professionalism
2. Answer and direct incoming calls appropriately
3. Maintain a neat, presentable, and well-stocked reception area
4. Manage visitor access and ensure adherence to Zutari’s health and safety protocols

General Office Administration

1. Provide day-to-day administrative support to the team and management
2. Manage calendars, book meeting rooms, and coordinate logistics for internal events
3. Handle incoming/outgoing mail and courier services
4. Maintain office supplies and ensure all departments are well-equipped

Facilities & Supplier Management

1. Coordinate with vendors and service providers (e.g., cleaning, maintenance, stationery)
2. Ensure smooth operation of all office utilities and services
3. Liaise with the building management on facility-related issues
4. Monitor and maintain office safety, cleanliness, and functionality

Requirements & Qualifications

1. Saudi National (as per role requirement)
2. Proven experience in office administration, front desk, or similar roles
3. Proficient in Microsoft 365 (Outlook, Word, Excel, Teams, etc.)
4. Strong verbal and written communication skills in English and Arabic
5. Excellent interpersonal skills with a professional and approachable demeanor
6. A “can-do” attitude and willingness to go the extra mile
7. Organised, detail-oriented, and proactive in problem-solving
8. Work in a collaborative and purpose-driven culture
9. Strong alignment with Zutari’s values, codes of conduct, and commitment to excellence
10. Passionate about contributing to infrastructure development in the Kingdom of Saudi Arabia

We believe that a diverse workforce is key to our business success. We seek the best people for our jobs based on their skills, qualifications, and experience. We embrace the principle of equal opportunity in employment, and we work towards eliminating all forms of unlawful discrimination in our employment practices.