Facilities, Travel, &Transportation Manager

Duties & Responsibilities (shall include but not be limited to):

1. Administrate the vehicle management, movements, and crew mobilization.
2. Manage the vehicle movements during the crew mobilization and ensure adherence to all safety rules and regulations.
3. Supervise personnel directly involved with crew mobilization, transportation, and facility operation, ensuring timely reporting of any complaints.
4. Manage and administrate the transportation tracking system for company vehicles.
5. Oversee budgets for facilities, vehicles, and travel.
6. Conduct and evaluate periodic inspections for facilities and provide feedback as required.
7. Ensure maintenance and services of facilities meet the needs of the organization and its employees.
8. Oversee car parking assignments and record keeping.
9. Manage Company ID issuance and building access for direct and indirect employees, as well as material gate passes.
10. Request long-term vehicles through car leasing agencies, create required purchase requisitions, process related payments, and align with HR before issuing or returning any vehicle requests.
11. Promote and maintain efficient and effective communication with other departments, ensuring service satisfaction for rotating offshore personnel.
12. Expedite and follow up with travel service providers for all personnel movements.
13. Supervise travel logistics and day-to-day operational requirements.
14. Initiate, establish, and maintain Standard Operating Procedures (SOP) for all travel and accommodation related profiles for personnel movement to and from rigs, following company procedures.
15. Manage timely reporting of all personnel ticketing and accommodation.
16. Review, verify, and acknowledge vendor and/or credit card reconciliations for payments related to facilities, vehicles, and travel.
17. Coordinate and verify payments/expenses related to travel arrangements with the accounts payable team.
18. Perform further tasks and responsibilities assigned by ARO management to the Manager of Travel & Facilities.

Qualifications & Skills:

Bachelor's Degree in business administration or a related field.

Good knowledge of ticketing, booking management, and managing accommodations and facilities.

Working knowledge of required computer programs and related technology.

Strong communication and organizational skills.

Excellent team building and leadership skills.

Attention to detail.

Analytical and problem-solving abilities.

Ability to manage a team in an evolving and dynamic environment.