Facilities, Travel, &Transportation Manager

Duties & Responsibilities (shall include but not be limited to):

1. Administrate the vehicle management, movements, and crew mobilization.
2. Manage the vehicle movements during crew mobilization and ensure adherence to all safety rules and regulations.
3. Supervise personnel involved with crew mobilization, transportation, and facility operation, ensuring timely reporting of any complaints.
4. Manage and administer the transportation tracking system for company vehicles.
5. Oversee budgets for facilities, vehicles, and travel.
6. Conduct and evaluate periodic inspections for facilities and provide feedback as required.
7. Ensure maintenance and services of facilities meet the needs of the organization and its employees.
8. Manage car parking assignments and record keeping.
9. Issue Company IDs and manage building access for employees and material gate passes.
10. Request long-term vehicles through car leasing agencies, create purchase requisitions, process related payments, and align with the HR department before issuing or returning any vehicle requests.
11. Promote and maintain effective working relationships and communication with other departments and offshore personnel to ensure service satisfaction.
12. Expedite and follow up with travel service providers for all personnel movements.
13. Supervise travel logistics and day-to-day operational requirements.
14. Initiate, establish, and maintain Standard Operating Procedures (SOP) for travel and accommodation profiles related to personnel movement to and from the rigs, following company procedures.
15. Manage timely reporting of all personnel ticketing and accommodation.
16. Review, verify, and acknowledge vendor and/or credit card reconciliations for payments related to facilities, vehicles, and travel.
17. Coordinate and verify travel arrangement payments/expenses with the accounts payable team.
18. Perform further tasks and responsibilities as assigned by ARO management.

Qualifications & Skills:

1. Bachelor’s Degree in business administration or a related field.
2. Good knowledge of ticketing, booking management, and managing accommodations and facilities.
3. Working knowledge of required computer programs and related technology.
4. Strong communication and organizational skills.
5. Excellent team building and leadership skills.
6. Attention to detail.
7. Ability to analyze and solve problems.
8. Ability to manage a team in a dynamic environment.