Facilities & Admin Services Supervisor

Facilitates all administration services and duties. Responsible for managing and supporting administrative functions across all departments.

Job Description:

• Coordinate and arrange business travel for employees, including booking flights, accommodations, and transportation. Process travel expense claims and reimbursements.
• Supervise the maintenance of company facilities, including offices, warehouses, housing, and other properties.
• Handle daily administration issues, office team & Facility team to ensure a work environment that meets AQH standards.
• Administrate the relations with the travel agency to ensure that AQH receives high-quality service at the best price based on SLA.
• Handle related admin contracts and follow up on contract issues to ensure all contracts comply with AQH P&P.
• Maintain and build a filing system to track files of all types and organize company documents into updated filing systems, including physical and digital.
• Schedule, organize, and prepare agendas and detailed minutes for in-house and external meetings and events.
• Issue/follow up on Purchase Orders (POs) and manage office supplies and other purchases. Process and report on Admin or HR expenses.
• Ensure adequate management and administration of company housing at AQH and non-Bev Sector.
• Manage and administer company fleet/vehicle at AQH and non-Bev Sector.

Qualifications:

• Bachelor's degree in business administration or a related field.
• 4+ years of experience.

Skills:

• Teamwork and Collaboration.
• Organizational and communication skills.
• Proficiency in Microsoft Office.
• Ability to manage multiple tasks and prioritize work efficiently.
• Accuracy in documentation, data entry, and reporting.