Executive Secretary To Director

We are hiring for "Executive Secretary - SAP" for a leading oil & gas company in KSA

Role & Responsibilities:

• Providing secretarial and administrative support to the executive team, including managing schedules, meeting planning, and document preparation.
• Acting as a liaison between the executive team and internal/external stakeholders, handling communications on their behalf.
• Managing travel arrangements, itineraries, and event planning for the executive team.
• Maintaining confidentiality and handling sensitive information with discretion.
• Coordinating and attending executive meetings, taking minutes, and following up on action items.
• Overseeing special projects and initiatives as directed by the executive team, including research, report preparation, event coordination, and correspondence handling.
• Ensuring the executive's office operates efficiently by organizing files and maintaining records accurately.
• Organizing and scheduling meetings, appointments, and conferences, ensuring all materials are prepared in advance.
• Drafting, proofreading, and distributing emails, memos, and other correspondence on behalf of the executives.
• Tracking and prioritizing tasks for the executive team, ensuring deadlines are met, and issues are escalated as necessary.
• Managing executive expense reports, invoices, and other financial documents.
• Handling incoming calls and communications, prioritizing important matters and redirecting as appropriate.
• Assisting with preparing and coordinating board meetings, including agenda preparation and minute-taking.
• Maintaining databases and records for executive reference and ensuring documents and correspondence are handled and filed systematically.

Required Skills and Qualifications

• Minimum of 8 years of experience as an administrative assistant to a managerial position in a petrochemical/oil company.
• Advanced proficiency in Microsoft Office applications, particularly Excel and PowerPoint.
• Experience with SAP, specifically in PR/PO creation.
• Excellent command of the English language.
• Strong skills in document control and filing.
• Bachelor's degree in Business Administration, Office Management, or a related field.
• Good time management with the ability to multitask and prioritize tasks in a fast-paced environment.
• High level of professionalism, integrity, and discretion in handling sensitive information.
• Excellent interpersonal skills for interacting with stakeholders at all levels.
• Strong problem-solving and critical thinking skills with the ability to work independently.

Preferred Skills and Qualifications

• Certification in office administration, executive assistance, or secretarial studies.
• Experience with business operations and corporate governance.
• Ability to anticipate the needs of the executive team and take initiative.
• Prior experience in event coordination and project management.
• Advanced knowledge of document management and record-keeping systems.
• Experience handling international travel and scheduling across time zones.
• Strong understanding of corporate confidentiality and regulatory compliance.
• Familiarity with business analytics and reporting tools.
• Familiarity with CRM software and other office management tools.
• Familiarity with project management tools and office automation systems.
• Bilingual or multilingual proficiency for interacting with international stakeholders.

Perks and Benefits: 4,500-5,500 SAR Gross (Including HRA and TRA)

Interview Mode: Virtual Interview

How to Apply:

Interested candidates may kindly send their resumes to technical@dewanconsultants.com or contact - +91 22 42146703 / +91 9920034199