Executive Personal Assistants

******Please only apply if you have a valid visa for EU/UK and you are in a position to relocate to Saudi Arabia*******

The role

PE Global are currently recruiting for Executive Personal Assistants to join a well-known organisation based in the Middle East. This is a permanent role that requires relocation to Saudi Arabia.

Duties of the role

Calendar and Schedule Management:

• Maintain and coordinate the executive’s calendar, ensuring accurate scheduling of appointments, meetings, and travel arrangements.
• Plan and organize the executive’s daily activities, including prioritizing tasks, managing deadlines, and providing timely reminders.

Travel Coordination:

• Arrange international and domestic travel itineraries, including flights, accommodations, ground transportation, and visas.
• Prepare travel expense reports and ensure timely reimbursement.

Communication and Correspondence:

• Manage incoming and outgoing correspondence, including emails, letters, and phone calls, ensuring timely responses.
• Screen phone calls, prioritize messages, and handle inquiries on behalf of the executive.

Meeting Support:

• Coordinate and prepare materials for meetings, including agendas, presentations, and reports.
• Attend meetings, take minutes, and distribute meeting summaries as necessary.

Confidential Information Handling:

• Maintain utmost confidentiality and discretion in handling sensitive information and documents.
• Prepare confidential reports, presentations, and other materials as required.

Relationship Management:

• Act as a liaison between the executive and internal and external stakeholders, including clients, partners, and colleagues.
• Build and maintain strong professional relationships with key contacts.

Education & Experience

• Bachelor’s degree in business administration, management, or a related field would be advantageous.
• A minimum of five (5) years solid and continuous experience as an executive assistant or personal assistant to senior-level executives ideally in a large scale/global corporate environment.
• Highly adaptable with excellent typing skills (minimum of 50 wpm).
• Shorthand desirable but not essential.
• Excellent verbal and written communication skills in English.
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• Flexibility to adapt to changing priorities and work in a fast-paced environment.
• Familiarity with Saudi Arabian culture, customs, and business practices is not required but may be beneficial.

Interested candidates should send an up-to-date CV to energy@peglobal.co.uk