Executive Assistant to Chief Executive Officer

Job Title: Executive Secretary to the CEO

Job Overview:

This position is with one of our leading clients in Riyadh. The Executive Secretary will provide comprehensive administrative support to the CEO, facilitating efficient office operations and communication. This role requires exceptional organizational skills, discretion, and the ability to handle sensitive information.

Key Responsibilities:

1. Advisory Role: The secretary acts as a principal advisor to the CEO, providing insights on organization matters, business issues, and administrative decisions.
2. Administrative Duties: They oversee the functioning of the organization, ensuring that policies and programs are implemented efficiently. This includes managing staff, budgets, and resources.
3. Coordination: The secretary coordinates between various departments, agencies, and stakeholders to facilitate smooth communication and collaboration.
4. Policy Formulation: They assist in drafting policy documents, proposals, and reports, ensuring that they align with the organization’s objectives.
5. Monitoring and Evaluation: They are responsible for monitoring the progress of various initiatives and evaluating their impact, providing feedback to the CEO as needed.
6. Public Relations: The secretary may engage with the media and the public, helping to communicate the organization’s goals and achievements.
7. Crisis Management: In times of crisis or emergencies, the secretary plays a critical role in advising the CEO on appropriate responses and strategies.
8. Record Keeping: They ensure that all official documents, communications, and records are maintained properly for accountability and transparency.
9. Support in Legislative Activities: The secretary assists in preparing for parliamentary sessions, including drafting speeches, answering questions, and preparing briefs.

Administrative Support:

• Manage the CEO's calendar, scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, and presentations for meetings.
• Handle correspondence, including emails, phone calls, and mail.

Meeting Coordination:

• Arrange and coordinate meetings, ensuring all necessary materials are prepared in advance.
• Take minutes during meetings and distribute them to relevant parties.

Communication Liaison:

• Act as a point of contact between the CEO and internal/external stakeholders.
• Maintain a professional and courteous demeanor in all interactions.

Project Management:

• Assist with special projects as directed by the CEO, including research and data analysis.
• Track and follow up on action items from meetings.

Confidentiality:

• Handle sensitive information with the utmost confidentiality and integrity.
• Ensure compliance with company policies and procedures.

Qualifications:

• Education: Master degree in Business Administration or a related field is preferred.
• Experience: Previous experience as an executive secretary or in a similar role, preferably supporting senior executives. Retired Senior Management Staff also considered with Middle East work experience.
• Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time-management skills. Excellent written and verbal communication abilities. Attention to detail and problem-solving skills.
• Personal Attributes: High level of professionalism and discretion. Ability to work independently and as part of a team. Adaptability to changing priorities and tasks.

Working Conditions:

• Typically works in an office environment.
• May require occasional overtime and travel.