Executive Assistant

Position: Executive Assistant

Reports to: Executive Director Hotel Division

Sector: Hotel Division

Job Location: Hotel Division

Role Purpose: Responsible for providing a range of administrative support and coordination activities between the Executive Director Hotel Division, the Hotel Division team, and the wider organization

Key Accountabilities:

• Serves as the primary point of initial contact on any matter directed to the Executive Director Hotel Division; independently researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response.
• Oversees and coordinates the day-to-day activities of office administration, including management and training, scheduling, and prioritizing work assignments
• Ensures continuity of administrative support to the Executive Director Hotel Division’s direct reports and manages their leave ensuring adequate coverage at all times
• Manages special arrangements and programs of the Executive Director Hotel Division, some of which may have NEOM-wide impact
• Oversee the planning and coordination of key special events for the Executive Director Hotel Division
• Coordinate and schedule with other executive assistants important arrangements/committees i.e. Steering committees, Audit committee, and/or similar
• Support ad-hoc activities and initiatives recommended by the Executive Director Hotel Division and ensure proper execution
• Arrange appropriate modes of travel, such as flights, taxis, and rental cars for Hotel Division team members, consultants, and visitors including the arrangement of appropriate visitor passes.
• The coordination of travel related to special events, meetings, exhibitions, trade shows, familiarization tours, etc

Key Skills:

• 5 – 7 years of relevant experience in office management in a similar role with a real estate, construction, sovereign wealth fund, or investments company
• Analytical skills
• Organizational skills to manage records and data, and meet deadlines
• Advanced computer skills and /or EPM skills
• Knowledge of regulatory & compliance (Preferred in KSA)
• Previous experience with SAP is a plus
• Communication skills
• Capable of handling very confidential information

Qualifications:

Minimum bachelor’s degree in business administration or other related field