Role Purpose: Responsible for providing a range of administrative support and coordination activities between the Executive Director Hotel Division, the Hotel Division team, and the wider organization
Key Accountabilities:
Serves as the primary point of initial contact on any matter directed to the Executive Director Hotel Division; independently researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response.
Oversees and coordinates the day-to-day activities of office administration, including management and training, scheduling, and prioritizing work assignments
Ensures continuity of administrative support to the Executive Director Hotel Division’s direct reports and manages their leave ensuring adequate coverage at all times
Manages special arrangements and programs of the Executive Director Hotel Division, some of which may have NEOM-wide impact
Oversee the planning and coordination of key special events for the Executive Director Hotel Division
Coordinate and schedule with other executive assistants important arrangements/committees i.e. Steering committees, Audit committee, and/or similar
Support ad-hoc activities and initiatives recommended by the Executive Director Hotel Division and ensure proper execution
Arrange appropriate modes of travel, such as flights, taxis, and rental cars for Hotel Division team members, consultants, and visitors including the arrangement of appropriate visitor passes.
The coordination of travel related to special events, meetings, exhibitions, trade shows, familiarization tours, etc
Key Skills:
5 – 7 years of relevant experience in office management in a similar role with a real estate, construction, sovereign wealth fund, or investments company
Analytical skills
Organizational skills to manage records and data, and meet deadlines
Advanced computer skills and /or EPM skills
Knowledge of regulatory & compliance (Preferred in KSA)
Previous experience with SAP is a plus
Communication skills
Capable of handling very confidential information
Qualifications:
Minimum bachelor’s degree in business administration or other related field