Executive Assistant

Company Description

BIG is a holding company that unites a collective of experts, and leaders in the entertainment and leisure industry. BIG is the bedrock of its collective of companies and creates teams that feel supported, cared for, and secure.

As a Public Relations Assistant (PRA), you will play a crucial role in maintaining strong relationships with governmental authorities, ensuring compliance with legal and administrative procedures, managing office maintenance, and providing support to company partners. Your responsibilities will include:

Responsibilities

• Facilitate the visa application process for new employees, including documentation and submissions to relevant government agencies.
• Coordinate visa renewals for existing employees, ensuring timely submission of required documents.
• Manage all documentation related to the company's commercial license renewal, ensuring compliance with government regulations.
• Complete all necessary paperwork and filings through governmental portals to ensure the company meets all administrative requirements.
• Liaise with governmental authorities to resolve any issues or queries related to visas, licenses, or other administrative matters.
• Stay updated on changes in local laws and regulations, advising management on potential impacts on operations.
• Maintain accurate records of all documentation and transactions related to governmental affairs.
• Coordinate office maintenance and repairs, liaising with suppliers and service providers as needed.
• Ensure the office is well-maintained and all facilities are in working order.

• Provide logistical support to company partners, including picking them up from the airport and arranging transportation during their visit.

• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.
• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.
• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.
• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.
• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.
• Performs additional duties as assigned by executives.
• Performs other related duties as assigned.

Requirements

• Proven experience as a Public Relations Assistant or similar role, focusing on governmental relations, administrative compliance, and office management in Saudi Arabia.
• Excellent knowledge of Saudi Arabian visa regulations and procedures.
• Familiarity with governmental portals and online systems for document submissions.
• Strong attention to detail and organizational skills.
• Excellent communication and interpersonal abilities, with the capability to build relationships with governmental authorities and suppliers.
• Ability to work effectively under pressure and meet tight deadlines.
• Proficiency in Arabic and English languages.
• Excellent verbal and written communication skills.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Bachelor’s degree in business administration, Public Administration, or a related field.