Executive Assistant

Job ID: 13891

Sector:

People

Location: NEOM, Saudi Arabia

NEOM is an accelerator of human progress and a vision of what a new future might look like. A region in northwest Saudi Arabia on the Red Sea, NEOM is being built from the ground up to include hyperconnected, cognitive cities, ports, next-generation infrastructure and industries, enterprise zones, research centers, sports and entertainment venues and tourist destinations.

As a destination, it will be a home for people who dream big and want to be part of building a new model for exceptional livability, creating thriving businesses and reinventing environmental conservation.

As a workplace, it is a place for people who share our core values of care, curiosity, diversity, passion, respect, and becoming a catalyst for change.

Are you ready to help NEOM find solutions to the world’s most pressing challenges? Are you prepared to create a lasting legacy that benefits generations to come? Then we want to hear from you!

ROLE OVERVIEW

• Independently manages and oversees the activities of the Director/Executive.
• Acts as a primary point of contact for both internal and external constituencies on all matters pertaining to the office of the Director/Executive.

ROLE COMPETENCIES & ACTIVITIES

The Executive Assistant responsibilities will include, but not be limited to:

• Serves as the primary point of initial contact on any matter directed to the Director/Executive; independently researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response.
• Receives, screens, evaluates, and determines appropriate response to all written correspondence received and independently formulates and disseminates written responses.
• Oversees and coordinates the day-to-day activities of the office administrative support staff, to include management and training, scheduling and prioritizing work assignments.
• Ensures that there is a continuity of administrative support to the Director/Executive’s direct reports and manages their leaves ensuring adequate coverage at all times.
• Manages special programs for the Directors/Executives, some of which may have NEOM-wide impact.
• Coordinates and/or assists with establishing or recommending budget allocations for the office of the Director/Executive and reviews revised and final budgets.
• Reviews and approves transactions, as assigned, and advises the Director/Executive on appropriate disposition; provides key coordination and consultation with regards to the recruitment of key executives, as appropriate.
• Provides assistance in the understanding and interpretation of NEOM policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
• Oversees the planning and coordination of key special events for the Director/Executive.

CULTURE AND VALUES

• Embrace NEOM’s culture and Values here.
• Act with honesty and integrity by following best practices, and upholding the robust standards and expectations set out in NEOM’s Code of Conduct.
• Maintain fair, ethical and professional work practices in accordance with NEOM’s Values and Code of Conduct.
• Adhere to NEOM’s Policies, procedures, and controls to ensure compliance with rules.

EXPERIENCE & QUALIFICATIONS

Knowledge, Skills, and Experience

• Minimum of five years of recent and relevant office management experience (with references) OR recent college graduate with an emphasis in business administration or related field along with ability to successfully complete/pass job-related assessments.
• Ability to work with limited supervision.
• Analytical skills to understand and apply research and statistics in report writing and decision-making.
• Organizational skills to manage records and data, and meet deadlines.
• Advanced computer skills and experience with specific software and web-based systems, such as those used for personnel management, report writing and project management.

Qualifications

• Bachelor’s Degree.

NEOM is committed to attracting and retaining the highest caliber of employees to support NEOM’s vision, mission and strategy. NEOM sources the best candidates based on fit for the role and searches local and global markets to identify talent.

NEOM is an equal opportunities employer. All qualified applicants will receive consideration for employment without regard to gender, disability, age, or any other form of discrimination/other characteristic protected by applicable local laws, regulations and ordinances.

This job description is not an exhaustive list of duties and responsibilities. The employee may be required to perform additional job-related tasks and duties as assigned. To meet NEOM’s objectives and business needs, the work location is subject to change. Non office-based roles involve outdoor activities. Candidates should be prepared to work outdoors and on construction sites as part of their job responsibilities.

NEOM uses artificial intelligence as part of its recruitment process to assist and enhance efficiency. However, all final hiring decisions are made by human recruiters, ensuring that NEOM’s employment process remains fair and transparent.

The actions of our team should always support the NEOM Values.

Learn more about NEOM’s Values