Executive Assistant

Job Overview

Uvera is seeking a proactive, detail-oriented and highly organized Executive Assistant to support our executive team. As an Executive Assistant, you will play a critical role in managing administrative tasks and ensuring the smooth operation of our office. The ideal candidate will have strong organizational skills, attention to detail, and the ability to multitask in a fast-paced startup environment.

Responsibilities

1. Calendar, Schedule and Travel Management:
   - Manage executive calendars and schedule appointments and meetings.
   - Coordinate travel arrangements and itineraries for executives.
   - Travel with executives as needed to provide on-site support during meetings, conferences, and events.
2. Communication and Correspondence:
   - Screen and prioritize incoming calls, emails, and letters.
   - Draft and prepare correspondence and executive communications.
3. Meeting Coordination:
   - Arrange and coordinate meetings, conferences, and special events.
   - Prepare agendas, take meeting minutes, and distribute materials.
4. Office Management:
   - Manage office supplies, equipment, and vendor relationships.
   - Assist with onboarding new employees and maintain employee records.
5. Project Support:
   - Provide project support and coordination as needed.
   - Conduct research, gather data, and prepare reports.
6. Confidentiality and Discretion:
   - Handle sensitive and confidential information with the utmost discretion.
   - Uphold and maintain a high level of professionalism and confidentiality at all times.

Qualifications

• Bachelor's degree or equivalent experience is preferred, with a preference for candidates holding a Master's degree.
• Proven experience as an executive assistant or similar role, preferably in a startup or fast-paced environment.
• Excellent organizational and time management skills, with a keen eye for detail and the ability to prioritize tasks effectively.
• Strong communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Ability to maintain a high level of professionalism and confidentiality.
• Flexibility and adaptability to work in a fast-paced startup environment with changing priorities.
• Ability to work independently with minimal supervision while also collaborating effectively in a team environment.
• Willingness and ability to travel domestically and internationally as needed, with a tidy and attentive approach to all travel arrangements and logistics.

Work location: KAUST, Thuwal, Saudi Arabia

Transportation: Daily shuttles between Jeddah and KAUST are available.

If you have a proactive nature and possess excellent organizational skills and a strong commitment to delivering exceptional administrative support, we invite you to submit your application to join Uvera on its exciting journey! The application deadline is Friday, April 25, at 11:59 pm.