Executive Assistant

Company Description:

Alwasail Industrial Company, based in Buraydah, is a leading manufacturer of polyethylene pipes and fittings used in various applications, including irrigation, telecom, drinking water, firefighting networks, and gas and oil transport systems. The company also produces rubber products and foam through its affiliate, Saudi Rubber Products (SRP). Alwasail is recognized as one of the largest suppliers in Saudi Arabia and the Gulf region, known for its commitment to quality and adherence to international standards.

Role Description:

This is a full-time, on-site position for an Executive Assistant at Alwasail Industrial Company in Buraydah. The Executive Assistant will provide comprehensive administrative support, manage expense reports, facilitate communication, and handle day-to-day administrative tasks. Key responsibilities include:

 • Arranging and managing the Executive’s meetings and daily schedule.

 • Supervising Dynamics 365 ERP as delegated.

 • Preparing daily briefs of incoming and outgoing memos for the Executive.

 • Following up on tasks assigned by the Executive to Project Directors (PDs).

 • Assisting PDs with General Affairs (GA) and HR-related issues and requests.

 • Tracking the rotation planner for all PDs and Project Management Committee (PMC) counterparts.

 • Handling Executive Office expenses, requests, transportation, and accommodation.

 • Coordinating meetings for PDs and booking meeting rooms.

 • Liaising between visitors and the business team for meetings or site visits.

 • Translating documents as needed.

Qualifications:

 • Proven experience in Executive Administrative Assistance, Executive Support, and Administrative Assistance.

 • Experience managing expense reports.

 • Strong communication skills.

 • Ability to multitask and prioritize tasks effectively.

 • Proficiency in MS Office and other relevant software.

 • Excellent organizational and time management skills.

 • Attention to detail and problem-solving abilities.

• Relevant certification or degree in Business Administration or a related field is preferred.