Executive Assistant

At KBR, we deliver science, technology and engineering solutions to governments and companies around the world. We are a global community of innovators, thinkers, creators, explorers, volunteers and dreamers. We bring together the best and brightest people to deliver technology and solutions that help our customers accomplish their most critical missions and objectives. In doing so, we strive to create a better, safer and more sustainable world.

WHAT TO EXPECT

Working at KBR means being rewarded for your contributions. In addition to competitive benefits and professional development, our people are empowered to use all their potential, creating meaningful change for themselves and our clients.

ABOUT THIS POSITION

The Executive Assistant manages the overall workflow and coordination predominantly for the VP OneKBRSaudi along with other members of the OneKBRSaudi Team. Work includes scheduling, managing, and disseminating calendar; managing access to the VP; preparing correspondence; making travel arrangements and managing expenses; interfacing with clients; preparing presentations; and arranging events. This position requires a wide latitude of discretion regarding workflow and priorities, in addition to in-depth knowledge of the team's styles, methods of operation, and authorities. The duties may include interfacing with high-ranking clients / government officials and stakeholders. Responsibilities also include coordinating meetings, visits and trips, managing calendars, scheduling / reserving conference rooms, proofreading / editing / finalizing correspondence, and preparing leadership for meetings, printing read-ahead materials, and administering any related requirements. In addition, the successful candidate will have a high level of proficiency in systems such as SAP, Costpoint, Deltek, PowerPoint, etc.

Duties and Responsibilities:

• Answer and place telephone calls, direct calls, take messages, and follow-up accordingly.
• Maintain an efficient office environment to include assisting in the ordering of supplies / equipment, arranging for office equipment repairs, coordinating office renovations, and participating in event planning.
• Prepare read-ahead material for the OneKBRSaudi team.
• Receive, sort, and screen incoming mail; categorize, prioritize, and prepare responses.
• Summarize correspondence, highlight key issues or topics of interest, and follow up to ensure proper and timely response.
• Follow up action items on behalf of the VP to ensure timely execution of tasks.
• Manage the workflow of multiple matters, within a continuously adapting schedule, for the VP OneKBRSaudi.
• Prepare to host Senior Executive visitors to include visa, passing security clearances and escorting.
• Create and maintain records and files using the enterprise records management system.
• Maintain an awareness of internal structural levels and hierarchy within the organization.
• Assist and relieve the team of a variety of complex executive office support functions.
• Process travel accounting / expenses.
• Disseminate schedule to appropriate staff and act as a liaison between other EAs.