Executive - Admin Assistant

Job Title: Executive - Admin Assistant

Location: Six Flags & AquArabia Qiddiya City

Vacancy: 1 Vacancy

Job Description:

The Executive - Admin Assistant is responsible for assisting the Division leader with a variety of tasks and projects. Additionally, this position assists other team members as needed.

Collective Responsibilities:

1. Comply with the Six Flags Qiddiya's code of conduct and ethics.
2. Promote the Six Flags Qiddiya vision, mission, values, and model desired behaviors.
3. Promote Six Flags Qiddiya and spread its culture.
4. Commit to Six Flags Qiddiya's rules and regulations.
5. Perform tasks as directed in the pursuit of the achievement of organizational goals.
6. Share with team know-how and encourage their development.

Job-Specific Responsibilities:

1. Provide day-to-day administrative support.
2. Answer a high volume of incoming calls to the Line Manager.
3. Provide reporting and report analysis for the Line Manager and the Assigned Department.
4. Sort incoming mail and prioritize outgoing items to department mailboxes.
5. Ensure needed materials are prepared for any meetings or special events.
6. Coordinate and maintain relationships with other Park Department heads.
7. Prepare Minutes of Meeting.
8. Prepare various reports.
9. Develop PowerPoint Presentations when needed.
10. Maintain the Department filing system and archiving of all data.
11. Maintain any requests for the Line Manager.
12. Order and maintain office supplies.
13. Coordinate travel arrangements for department personnel and complete expense reports for the Line Manager.
14. Handle Guest concerns, inquiries, compliments, and complaints.
15. Provide administrative support including drafting emails and written correspondence.
16. Ensure adherence to the Record Policy.
17. Create and maintain the park duty schedules.
18. Take and distribute notes from the Line Manager in staff meetings.
19. Other duties as assigned.

Desired Candidate Profile:

Education: Bachelor’s degree in Business Administration, Office Management, or Diploma in a similar field.

Experience: 0-2 years of experience in a similar role.

Skills:

• Computer Skills: Advanced in Microsoft Office Tools.
• Languages: Fluent in English and Arabic.
• Advanced knowledge of contracts cycle end to end and archiving.

Core Competencies:

• Team Synergy & Development: Proficiency Level MEDIUM.
• Business Acumen & Diligence: Proficiency Level MEDIUM.