Executive Admin Assistant

Job Description

Job Purpose

The purpose of the Executive Assistant job is to perform a variety of administrative tasks and support Panda company's senior-level managers/executives, enabling them to focus on and reach their strategic goals and objectives.

Functional Accountabilities

1. Acting as the point of contact among Panda executives, teams, and external partners/clients with related matters for the executive.
2. Maintaining the executive appointment schedule by planning and scheduling meetings, conferences, teleconferences, etc., and making travel and accommodation arrangements for the executive.
3. Managing the visitors and/or delegations for the executive (visits, meetings, conferences, etc.).
4. Ensuring confidentiality at the workplace.
5. Completing tasks assigned by the executive to the functional Directors and Heads and their teams; following up on actions and results and organizing and maintaining the executive files, documents, invoices, etc.
6. Taking minutes during meetings.
7. Coordinating and monitoring the Function Management team vacation and business trips tracker.
8. Tracking the executive tasks and his direct reports to ensure jobs and actions are conducted within the timeline.
9. Keeping up with all work-related matters of the executive.
10. Following up on project actions from teamwork daily.

Skills

Education:

An associate degree in BA or other related field or equivalent combination of education and experience as an Executive Assistant, Personal Assistant, or similar role.

Experience:

3-5 years of experience as an executive assistant or Personal Assistant to senior/executive-level managers.

Skills & Competencies:

• Extensive experience in a similar role
• Time Management
• Minutes-taking skills
• Working under pressure
• Ability to multitask
• Trustworthy and confidentiality
• Problem-Solving
• Proficient Microsoft Suite skills
• Attention to detail
• Strong written and verbal communication skills.