Event and Government Affair Coordinator

Job Summary:

Site Name: Saudi Arabia - Riyadh
Posted Date: Aug 19 2024
The Event & Government Relations Coordinator is responsible for efficiently managing government affairs, including visa, permit, and license processes, while concurrently planning and executing GSK's events. This role demands exceptional organizational skills, meticulous attention to detail, and a comprehensive understanding of government regulations.

Key Responsibilities:

1. Government Affairs

• Streamline visa processes for employees (residence, exit re-entry, final exit, etc.)
• Proactively obtain, renew, and maintain essential permits and licenses (Chamber of Commerce registration, civil defense, etc.)
• Facilitate efficient certification of company and employee documents through the Chamber of Commerce.
• Stay abreast of legal changes, communicate updates to HR, and ensure timely submission of required documents to government authorities.
• Secure necessary business visit visas for GSK visitors.
• Manage and track GSK employee licenses (MOH, SOCPA, Saudi Council of Engineering).
• Implement robust document management systems for government relations.

• Negotiate and manage contracts with vendors (hotels, restaurants, travel agencies) for successful event execution.
• Oversee travel agency performance within the events management scope.
• Coordinate and confirm medical event details with vendors, ensuring timely arrangements and payment processing.
• Secure government approvals for medical conferences through the Saudi Convention & Exhibition General Authority.
• Provide support for event-related accounting functions.
• Maintain comprehensive event documentation and archives.
• Review event invoices and initiate payment requests.

Skills and Qualifications

• Bachelor's degree in a relevant field
• Saudi National required
• Minimum of 2 years of experience in event management or government relations
• Fluency in written and spoken Arabic and English
• Strong computer proficiency
• Exceptional organizational and time management skills
• Attention to detail and accuracy
• Proven ability to build and maintain relationships with government officials and vendors
• Excellent communication and interpersonal skills
• Ability to work independently and as part of a team

Desired Competencies

• Results-oriented with a positive and proactive attitude
• Strong problem-solving and decision-making abilities
• Adaptability to changing priorities and deadlines
• Understanding of hotel or government operations
• Understanding of government portals

Closing Date: 26 August 2024

Why GSK

Uniting science, technology and talent to get ahead of disease together.
GSK is a global biopharma company with a special purpose to unite science, technology and talent to get ahead of disease together so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it's also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

Contact information:

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