Corporate Support Specialist

About the job Corporate Support Specialist

One of our clients is in the Medical HealthCare Industry, in Saudi Arabia, and is hiring for the position of a Corporate Support Specialist.

Location: Riyadh

Years of Experience: 3+ years

Education: Bachelor's degree in business administration, Finance, or a general corporate field.

Notice Period: Immediate joiners or a maximum one-month notice period.

The Corporate Support Specialist will be responsible for supporting the RHQ's strategic objectives by managing various corporate functions, including regulatory compliance, human resources, finance/accounting, corporate governance, and internal communications. The role involves coordinating with different departments including the coordination between the KSA RHQ and the company in Dubai to ensure that the organization adheres to internal policies and external regulations while facilitating effective communication and operational efficiency.

Responsibilities:

1. Finance and Accounting:
   1. Recording transactions such as expenses and sales revenue using ERP system.
   2. Processing payments to utilities and vendors to pay for supplies, materials, and other expenses.
   3. Sending bills to customers to request payment for services.
   4. Printing paychecks and initiating direct deposits to pay employees.
   5. Generating financial reports as requested.
   6. Processing and filing the needed reports to Saudi Arabia Ministry of Investment and tax files.
   7. Communicate with KSA tax consultant, tax authority, and make reports as necessary.
   8. Assist RHQ financial year closure audits as necessary.
   9. Manage employee reimbursements, review, verify, document.
   10. Supporting the company in Dubai-UAE team for certain accounting & finance tasks.
2. Human Resources:
   1. Arrange and conduct onboarding for new hires and offboarding of resigned/terminated employees, including work permits and residency visa process for foreign employees.
   2. Update employee records with new hire information and/or changes in employment status.
   3. Administration and documentation of all salaries, wages, bonuses, deductions (if any), and workers compensation of all employees.
   4. Managing local employees health and social insurance.
   5. Stay up-to-date and comply with changes in labor legislation in Saudi Arabia.
   6. Ensure all employees are informed and trained on relevant policies.
   7. Assist in maintaining corporate governance practices, including board meetings, resolutions, and documentation.
   8. Coordinate and support corporate activities, including office management, procurement, and vendor relations.
   9. Ensure that the company complies with all relevant local and international regulations.
   10. Liaise with legal and regulatory authorities to manage licensing, permits, and registrations.
   11. Assist in managing corporate projects and programs that impact multiple areas within the business.
   12. Maintain corporate records, contracts, and key documentation related to the RHQ's operations and governance.
   13. Ensure accurate and timely filing of statutory documents and reports.
   14. Prepare presentations, reports, and internal memos on behalf of senior management.
   15. Identify potential risks in corporate operations and suggest mitigation strategies.
   16. Support budgeting and financial tracking activities for the RHQ.
   17. Assist RHQ events preparation by managing speakers, logistics, and content as necessary.

Requirements and skills:

1. Bachelor's degree in Business Administration, Finance, or a general corporate field.
2. 3+ years of experience in corporate governance, or a similar role in Multinational companies.
3. Understanding of accounting principles and current financial legislation.
4. Understanding of corporate laws and regulatory frameworks in Saudi Arabia.
5. General understanding of labor regulations and their framework.
6. Good computer skills with knowledge of bookkeeping software.
7. Extremely detail-oriented, ability to organize, prioritize tasks and work in a deadline-oriented environment.
8. Multitasking abilities.

Note: We thank all applicants for their interest; however, only those candidates who are shortlisted will be contacted.