Admin & Accounts Assistant (Saudi National)

Overview

Providing essential support to both administrative and accounts teams, ensuring smooth coordination between operations and financial functions. Assisting with daily administrative tasks, including managing schedules, handling documentation, and maintaining accurate records. Supporting accounts management through invoicing, data entry, and financial reporting, while ensuring confidentiality and compliance. Dedicated to fostering an efficient and organized work environment, contributing to seamless operations and high levels of client satisfaction.

Qualifications

• Previous administration and accounting experience within an office environment
• Strong communication – fluent in English and Arabic, both verbal and written, with excellent interpersonal skills
• Smart and Presentable

• Excellent administrative skills
• Able to work independently
• Attention to detail and high level of accuracy
• Ability to take ownership of problems and act quickly
• Good level of computer skills. ( Microsoft Outlook, Word, Excel)

• Mature approach to dealing with people at all levels of the organisation
• Ability to learn and retain information within a reasonable time frame
• High level of accuracy, attention to detail and pride in your work
• Reliable with a good time keeping record

Responsibilities

• Provide administrative support to the Accounts Department, ensuring smooth operations and efficient document management.
• Assist the Heads of Department with administrative tasks and support as needed.
• Implement and maintain procedures to ensure continuous and effective administrative service.
• Process and manage purchase orders, ensuring proper approval for payment, with attached margin sheets and competitive quotations.
• Provide cover for reception duties when required, including occasional tasks such as typing and distributing Purchase Orders.
• Assist with day-to-day administrative tasks related to accounts, including data entry and supporting financial processes.
• Help with booking support crew and compiling details for accreditation when required.
• Coordinate catering requirements for on-site delivery, ensuring timely and accurate arrangements.
• Ensure compliance with the Company’s policies, rules, and procedures in all aspects of the role.
• Provide administrative support to the Operations and Logistics teams as needed.

The above list of duties is not exhaustive. Employees are expected to undertake additional tasks when required, consistent with the role's general profile.