Executive Assistant

Our client is a leading provider of Real Estate in Makkah, Saudi Arabia, and is hiring for the position of Executive Assistant to the General Manager.

Years of Experience: 5 Years Plus

Education: A Graduate

Notice Period: Immediate Joiners or Maximum 1 Month Notice Period.

Must have: A driver's license.

Responsibilities

1. Act as the point of contact among executives, employees, clients and other external partners
2. Manage information flow in a timely and accurate manner
3. Manage executives' calendars and set up meetings
4. Make travel and accommodation arrangements
5. Track daily expenses and prepare weekly, monthly or quarterly reports
6. Oversee the performance of other clerical staff
7. Act as an office manager by keeping up with office supply inventory
8. Format information for internal and external communication memos, emails, presentations, reports
9. Take minutes during meetings
10. Screen and direct phone calls and distribute correspondence
11. Organize and maintain the office filing system

Requirements and Skills

1. Work experience as an Executive Assistant, Personal Assistant or similar role
2. Excellent MS Office knowledge
3. Outstanding organizational and time management skills
4. Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
5. Excellent verbal and written communication skills