Front Desk Receptionist

1. Front Office Management: Ensuring availability at reception area and welcoming guests; Managing the board line calls.

2. Travel and Accommodation:

1. Arranging / preparing the invitation letters for the employees travelling.
2. Managing the travel and hotel bookings directly and through the HR in region.
3. Arranging airport picks and drop offs.
4. Booking accommodation for guests either in our guesthouse or hotels for guests.
5. Monitoring guest house house-keeping regularly.

3. Courier and Mail Management:

1. Managing the dispatch and receipt of all the Mails / couriers.

4. Facility Management:

1. Keep track on facility service due dates.
2. Make sure all equipments are running or working perfectly.
3. Car maintenance - servicing of cars and management.
4. VC rooms and training rooms booking.
5. Office cleanliness, welfare, regular supervision.
6. Keep track of vendor contracts.
7. Documentation, and Time and Attendance management.

5. Pantry Operations: Ensuring smooth pantry operation, pantry cleanliness and guest servicing.

6. Employee Engagement: Arrange quarterly CSR and employee engagement activities.

Skills:

• Fluent in both Arabic & English.
• Solid written and verbal communication skills.
• Proficiency in Microsoft Office Suite.
• Ability to manage in-house activities by applying suitable time management and scheduling strategies.
• Excellent track record of handling all the duties and responsibilities that fall under the receptionist job profile.
• Multitasking and time-management skills, with the ability to prioritize tasks.
• Adhering to corporate etiquettes by following appropriate dressing style and presentation.