Spare Part Data Package Coordinator (Expediting)

Definition:

• A Spare Part Coordinator is the person responsible for coordinating the spare parts program. This role involves coordinating with Vendors & Aramco's Cataloguing Contractor (M&SSD) to fulfill the Spare Parts requirements as per the Saudi Aramco Guidelines.

Role and Responsibilities:

• Preparation of SPDP Submission Plan at the start of each Project and getting approval from Saudi Aramco before the SPDP KOM is conducted.
• Conduct SPDP KOM with ARAMCO M&SSD, ARAMCO PMT and Contractor (Samsung E&A).
• Identifying PO items that will require Spare Parts and liaising with the Company for the final list of applicable SPDP items.
• Communicate SPDP preparation guidelines with all Vendors required SPDP & explain during KOM as well.
• Continuous follow-up with vendors for preparation & submission of SPDP.
• Reviewing the supplier SPDP submittals for accuracy, format, and completeness, and promptly resolving deficiencies before submitting the SPDP to Saudi Aramco.
• Ensuring that the assembly of the SPDPs follows the requirements of SAEP-31.
• Submission of monthly status reports.
• Coordinate between ARAMCO & Vendors for resolving any queries or deficiencies in the Spare Parts document as identified by the Company's Materials Standardization Division till the package is accepted by Saudi Aramco.
• Prepare a mitigation plan for the delayed SPDP & share it with Aramco.
• Prepare & issue the weekly status report to related parties.
• Preside on weekly or bi-weekly Spare Parts Status Meetings with stakeholders.

Skills

Education:

• Bachelor of Engineering, and/or other related discipline.

Experience:

• 08-10 years of relevant experience in the oil and gas industry with Saudi Aramco Projects.

Knowledge:

• Strong communication and interpersonal skills.
• Attention to detail and ability to maintain confidentiality.
• Process-oriented mindset.
• Positive, proactive, independent, and transparent attitude.
• Excellence in Microsoft Word, Excel, and PowerPoint.

Technical:

• Networking
• Analysis, decision, action
• EPC Industry understanding
• Strategy
• Planning
• Proposal, negotiation

Behavioral:

• Strong communication and interpersonal skills.
• Attention to detail and accuracy.
• Ability to maintain confidentiality.
• Problem-solving and analytical skills.
• Flexibility and adaptability.
• Teamwork and collaboration.
• Negotiation skills.