Sales Administrator

Sales Administrator

Company Description

Tahaluf is rewriting the events playbook. Its purpose is transformational, its DNA digital, and its ambition unprecedented. Tahaluf is scaling to further increase its lead as the largest B2B Live and On Demand Events organiser in Saudi Arabia: by SQM, Attendance, Colleagues and Revenue. To scale at this pace requires impeccable local partners, and Tahaluf is proud to enjoy the support and partnership of several Government and Non-Government Organisations that are at the apex of Saudi’s B2B and B2C large scale events scene. Join our ambitious and highly committed team, who are not afraid to push boundaries and disrupt the status quo.

Job Description

We are launching award-winning brands and scaling faster than any event organiser in history. Take a leap with Tahaluf, we are offering you the chance to work within a highly dynamic business with the energy and style of a start-up, be part of building a business that is launching new products and events at scale, and accelerate your career while making a real impact.

The Role

To support the Sales, Production, Operations, Finance, Projects & Marketing teams in an administrative capacity.

Job Summary/Responsibilities:

1. Accurate and timely distribution and processing of sales contracts and raising purchase orders.
2. Accurate and timely management of invoicing for all contracted bookings; Managing vendors, suppliers and contractors.
3. Accurate and timely reports creation, generation and maintenance as required.
4. To maintain a complete and accurate exhibitor list, budget/invoice tracker, speaker tracker, Tasks tracker and updates.
5. Accurate and timely circulation of exhibitor list and relevant trackers to appropriate contacts for verification.
6. Effective co-ordination of information to appropriate departments both internal and external.

Coordination & Administration

1. Be the contact for general enquiries on behalf of the sales team should any/all members be unavailable.
2. Build operational implementation plans and ensure adherence to deadlines.
3. Coordinate timely and accurate exhibitor list and relevant trackers to relevant key resource persons.
4. Collect and collate sales contracts, vendor & speaker contracts and invoices.
5. Maintain a ‘master’ exhibitors list and relevant trackers.
6. Share any leads for the sales team to upsell and/or sell existing products if required.
7. Enter sales leads / contacts accurately into the CMS.
8. Enter vendor information and raise purchase orders into the billing system.
9. Regular interaction with the accounts department to maintain accurate invoicing process.
10. Liaise with credit control and chase payments if necessary.
11. Provide revenue report per event, product or as required.
12. Anticipate project needs, discern work priorities and meet deadlines with little supervision.
13. Manage multiple projects at the same time and meet deadlines.
14. Willing to work overtime or weekends if needed.
15. Assist on-site when and where required, maximum three (3) months on-site support on each event.

Qualifications

Educated to secondary standard (GCE ‘O’ Level/GCSE) or equivalent.

Essential

1. 1-2 years’ experience in a support role where working accurately and to deadlines is a prerequisite.
2. Strong administrative experience in a cross-functional environment.
3. Excellent telephone and electronic mail manner.
4. Proficient in the use of MS Office including intermediate/advanced PowerPoint, Word, Excel, Outlook, and Adobe Acrobat.
5. Attention to detail.
6. Demonstrate fluency in written and spoken English.
7. Effective Communication.

Additional Information

Please note that this role is reserved for Saudi Nationals only.

Core Benefits:

• Medical Insurance for individual
• Annual leave – 25 days
• Wellbeing Benefits
• Remote working on Sundays
• Working anywhere – 1 month every year

Individual annual flight allowance (Expat only)

Local Relocation Package:

• Paid flight to Riyadh (for you)
• 30 days accommodation or suitable serviced apartment from your arrival date.
• If you already have accommodation in Riyadh, then a one-off payment of SAR 5,000.
• SAR 2,500 towards shipping goods/excess baggage costs on production of receipts/invoices.

Sales Administrator
Roshn front, Riyadh, Saudi Arabia * Full-time