Payroll Specialist

At Maersk we have a vision that’s larger than the ocean: to be a true integrator of container logistics connecting and simplifying our customers’ supply chain through global end-to-end solutions. We count on our people to make it happen.

That is why we are building a new global HR service enabled by new technology: to make sure we deliver great experience to our people, so they can deliver great experience to our customers.

The HR organization of the Future will work across brands, geographies, and cultures to support one global Maersk. By joining our regional team for Europe and Africa early on, you have a unique opportunity to influence the vision and delivery of the People Partnering Organization.

The role is based in one of our key locations in Jeddah, Saudi Arabia.

The People Partnering hub is a truly international HR support center where you will work alongside, learn from, and build lasting relationships with colleagues from all over the world. Joining Maersk, you will become part of the global family of the company that moves 20% of global trade every day, where one of our core values is Our Employees. It goes without saying that we value diversity: we thrive on the diversity of our talent in all its forms, and we see it as a strength in building high-performance teams across brands, cultures, and locations.

You will have a unique opportunity to stretch your capabilities by learning from, sparring with and building lasting relationships with diverse and professional colleagues all over the world.

In this role, you will support the regional payroll organization, working with a matrixed group of stakeholders and vendors to ensure great employee experience and regulatory compliance from a payroll, time & attendance delivery perspective.

Key Responsibilities:

1. Analyze local legal, fiscal, and regulatory requirements across a group of countries and assess the need for process localizations.
2. Drive the end-to-end process review and uncover gaps between current and future model. Design local/regional solutions to manage these in the new model and support the creation of local action plans to implement the solutions.
3. Perform checks and verifications for over/under payments and manage advance payments.
4. Manage pre-payroll, on-cycle payroll, post-payroll and off-cycle payroll processes.
5. Annual payroll reconciliation and new Payroll Year preparation.
6. Work with EEO and Legal to understand local legal framework, including tax advantages across a group of countries under your scope.
7. Social Insurance Tax Payment and Reporting.
8. Process payroll data.
9. Monthly Payroll reconciliation, and flagging corrections (and ensure completion) timely.
10. Upload and track bank approvals to ensure on-time payroll processing.
11. Post payroll processing as per Finance timelines and requirements.
12. Payroll audits (internal & external).
13. Adjust basic time configuration of systems after initial implementation, as approved/required.
14. Track vendor deliverables on payroll SLAs via defined payroll metrics.
15. Be risk aware and help identify, report, mitigate and track risks in the payroll delivery process.
16. Participate in Time and Attendance initiatives including system upgrades, communication of changes to People Partners, testing and documenting all changes for historical and record retention policies, project support as needed.
17. Interface with People Partner/PBP/PA to support employee/manager queries.
18. Identify improvement opportunities in regional processes and raise them to manager.

Who are we looking for:

• Solid experience (5-8 years) in Payroll, Time & Attendance processes, in the Saudi Arabia and Middle East region countries.
• Strong knowledge of compliance and legal regulations for payroll & benefits across Saudi Arabia and Middle East region countries.
• In-depth country-specific tax knowledge, social security, and pension knowledge Saudi Arabia and Middle East region countries.
• Basic accounting knowledge.
• Broader HR Operations experience as well as exposure to an outsourced payroll model would be a benefit.
• Ability to effectively engage and mobilize diverse local HR stakeholders and vendors.
• A proactive, ‘let’s get it done’ attitude and a team player geared towards continuous improvement.
• Flexibility and adaptability to operate in a fast-paced, developing project environment, taking ownership, and setting directions with minimal guidance.
• Resilience: the change process is anything but straightforward; accepting uncertainty and bouncing back from setbacks while keeping your enthusiasm is a tall order, but we need it.
• Collaborative working style, fostering cooperation and teamwork to find solutions.
• Highly analytical approach with a strong eye for detail.
• Structured working style and focus on delivering results as per agreed timescales and scope.
• Fluency in English and Arabic is a must.

Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

We are happy to support your need for any adjustments during the application and hiring process. If you need special assistance or an accommodation to use our website, apply for a position, or to perform a job, please contact us by emailing accommodationrequests@maersk.com.