Fitting Coordinator

Responsibilities:

1. Communications with carriers, suppliers, warehouses, custom brokers, and others involved in the shipping and delivery of consignments.
2. Control the expenses in the supply chain process, ensuring that unwanted expenses are controlled and nullified.
3. Ensure that all parties are working together to guarantee that shipments are packed well, sent, and delivered in a timely manner.
4. Ensure that all incoming shipments are entered into the system live upon arrival of the container from the factory.
5. Reporting, organizing, and controlling all structures of cargo movements and various logistics operational issues.
6. Updating and maintaining records of all orders, payments, and received stock.
7. Manage activities throughout the order fulfillment and transportation cycle to ensure established deadlines are met.
8. Negotiate prices with logistics companies/shipping lines and freight forwarders to ensure the best market rate.
9. Track and monitor shipments to ensure on-time delivery.
10. Forward and follow-up shipment invoices to accounts for payment.
11. Update stakeholders on the status of their shipments in transit.
12. Design, implement, and manage contracts in forwarding, transport, and warehousing where necessary.
13. Develop key performance indicators for managing localized logistics contracts.
14. Equal distribution of work among the staff; right person for the right job.
15. Systematically and strategically manage in accordance with company policies and vision.
16. Respond to any queries raised by other departments in case of urgency.
17. Schedule, assign, and plan work rotas and their implementation.
18. Coach employees for future endeavors.
19. Ensure 100% Purchase Orders (PO) are issued from SAP before placing an order for Import and Local.
20. Feed all required information in SAP (e.g., Production Start Date, date of on board, ETA to warehouse).
21. Ensure CBM/Weight calculations are made available in PO.
22. Ensure each vendor makes 100% delivery for each PO; no partial delivery is allowed.
23. Ensure all customer orders are input accurately and correctly.
24. Liaise with seller and showroom manager personnel to ensure all products arrive in good condition.
25. Check & update delivery timing schedule, spare parts, and determine product quality.
26. Track orders and shipments from other countries to Saudi Arabia and ensure timely delivery to port and warehouse.
27. Close all orders after arrival at the warehouse and ensure goods receipt is created in the system.
28. Work closely with sales for any changes in design or updates.
29. After clearance, ensure all documents are handed over to finance for payment and ensure empty containers are returned.
30. Assist showroom with follow-ups and queries.
31. Ensure that daily routine work is completed in a timely manner.
32. Ensure all international orders are entered on time.
33. Ensure that order confirmations are correct before proceeding with payment.
34. Ensure that all documents are filed properly.
35. Be self-motivated and experienced with data entry and coordination of tasks; logistics knowledge in retail is preferred.
36. Ensure all PR final approval once relevant details are mentioned correctly by sales.
37. Ensure all invoices related to local and overseas are duly submitted to finance for payment without delay.

Skills:

• Essential: Diploma in a related field.
• Preferred: Knowledgeable in government regulations for shipping, distribution, and customs documentation.
• Strong understanding of relevant procurement and logistics systems and procedures.
• Ability to maintain good relationships with all service providers and respond to their demands.
• Must achieve company goals within operational resources.
• SAP Business One experience.
• Very good level of IT skills and proficiency in Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).