Assistant Manager

Job Purpose
This role will be responsible for leading HR operation for the Ceer s Manufacturing, serving as the main point of contact for employees. Responsibilities include efficiently handling employee inquiries and requests, fostering a supportive HR environment, and ensuring high satisfaction throughout each stage of their journey.

Job Description

1. Talent Services:
   Mange employee onboarding, guide new joiners through the transition period and coordinate with stakeholders to ensure day 1 readiness is completed prior to the joining.
   Ensure all pre-joining requirements and documents are completed as per onboarding process.
   Conduct the new joiner orientation and plan their Business Orientation.
   Enrolling employees in health insurance benefits, life insurance and renewal process.
   Administrate the addition and deletion under the medical insurance policy.
   Working with local insurance brokers and supporting benefit renewals.
   Create and update employee records in HR system in timely manner.
   Maintain the employee s files as per the internal guidelines.
   Manage employee leaves and business travel requests.
   Manage grievance, employee s violation and disciplinary actions.
   Track and manage employees contract expiration and renewal.
   Support in the offboarding process as per the internal procedures in coordination with the process stakeholder.
   Provide the needed support to the leavers to finalize the exit procedure.
   Track and conduct Exit interview.
2. Administrative Support:
   Manage and streamline daily administrative tasks and office operations.
   Manage transportation services.
   Manage travel services through travel agencies.
   Manage corporate agreements, catering services, office services.
3. General Duties:
   Supervising the HR talent services and administration team, including assigning tasks and providing support and guidance, including coordinating with vendors and service providers.
   Working on special projects and ad hoc operational tasks as required.
   Maintain updated knowledge of relevant regulations and policies.
   Prepare and submit necessary reports and documentation.
   Provide support for organizational projects and initiatives as needed.
   Assist in managing and resolving administrative issues and inquiries.
   Contribute to the development and implementation of administrative policies and procedures.
   Build relationships with internal stakeholders at all levels to provide HR guidance based on local labor laws and best practices.
   Act as the liaison - and escalate as needed - on all operational business aspects.
   Coordinate with various departments to facilitate smooth workflow and process improvements.
   Handle correspondence, scheduling, and documentation efficiently.

What Are We Looking For:
Bachelor s degree in Human Resources, Business Administration, or a related field is required.
7+ years of experience in Employee Relation, Personnel, Talent services, HR Operation Administration roles.
Prefer with a professional certification, such as SHRM-SCP, CIPD.
At least 3 years of experience in a supervisory or managerial role.
A good knowledge of Saudi labor law and government relations.
A good understanding of the principles of good HR practice.
Excellent Excel and Power BI skills.
Microsoft Software: Word, Excel, Teams, Outlook and PowerPoint.
Excellent organizational and multitasking skills.
Strong communication skills (Arabic and English) both written and verbal.
Ability to work effectively with cross-functional teams and external stakeholders.