Executive Assistant/Front Desk Officer

Company Description

ICS Arabia is an innovation and client-driven organization with a mission to accelerate the development of Smart Cities and Digital Infrastructure in KSA and the Middle East.

We take on clients’ most complex challenges and bring innovative, cost-effective, and proven cutting-edge solutions. We deliver end-to-end services spanning value-added engineering, building automation, and digital infrastructure development to digital enterprise solutions as a trusted partner.

Job Description

We are seeking a highly organized and efficient Executive Assistant/Front Desk Officer to join our team in Riyadh, Saudi Arabia. In this dual role, you will provide crucial administrative support to executives while also serving as the first point of contact for visitors and clients at our front desk.

1. Manage executives' calendars, schedule meetings, and coordinate travel arrangements
2. Greet visitors, answer phone calls, and direct inquiries to appropriate departments
3. Prepare and edit correspondence, reports, and presentations
4. Organize and maintain filing systems, both physical and digital
5. Coordinate office operations and manage supplies inventory
6. Assist with basic bookkeeping tasks and expense reports
7. Plan and organize company events and meetings
8. Handle confidential information with discretion and professionalism
9. Provide general administrative support to ensure smooth office operations

Qualifications

1. 1-2 years of experience in an executive assistant or front desk role, preferably in a corporate environment
2. Bachelor's degree in Business Administration, Office Management, or related field (preferred)
3. Excellent verbal and written communication skills in both Arabic and English
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
5. Strong organizational and time management skills with the ability to multitask effectively
6. Customer service-oriented with a professional and supportive demeanor
7. Experience in scheduling, calendar management, and coordinating travel arrangements
8. Basic bookkeeping and data entry skills
9. Proficiency in operating standard office equipment
10. Ability to handle confidential information with discretion
11. Adaptability and willingness to take on various administrative tasks as needed