Bid Specialist

Bid Specialist

Job Description

The Bid Management function is proposed to work across the sales team as a supporting function, providing the administrative support required during the bidding phase, including interaction with relevant stakeholders and managing the bidding timeline with the following objectives:

1. Hit rate and capture ratio is the main KPI for bidding.
2. Ensure successful submission and quality of proposals.
3. Manage bidding tasks and timelines in collaboration with different stakeholders to ensure adherence to the bid process.
4. Provide win-loss analysis and enhance the win-rate.

Working closely with the sales team to review new RFQs/tenders to ensure completeness. Initiate KOM with all parties (Sales, Presales, Solution Arch, Technical Lead, PM, and Solutions Team) and send MOM for all parties assigned. Coordinate and manage key deliverables and milestones for running RFPs during the bid process until handover for implementation to meet bid timelines of submissions. Post-bid clarifications raised to sales in time to get better clarity on bid submission. Prepare/review the preparation of the Prequalification document (Project schedule, references, CVs, local content, and T&C reflect). Coordinate follow-up meetings for running RFPs as per tender importance (Daily/Weekly). Call for P-L review meetings with all stakeholders (Sales, Presales, SA, PM, Technical Lead) and agree on the gross margin with the management team. Prepare and ensure that commercial and technical submissions to tenders are fully compliant with all necessary customer requirement fulfillment across the proposal. Handle Etimad Submission, SAP Ariba, and client portals submission. Provide feedback and insights about the competition in terms of Local Content & Legal Documents status. Report on bid management plans and give monthly status reports to management. Develop competition analysis and won-loss analysis in cooperation with sales operations management.

Personal Skills

Customer service oriented. Excellent sales and marketing skills. Excellent communication, interpersonal, and negotiation skills. Excellent problem-solving skills. Excellent command of English.

Technical Skills

1. Desirable expertise in solution-oriented bidding and integration value propositions to lead key engagement and sales/bidding opportunities.
2. Comprehensive knowledge of the government & enterprise sector ecosystem.
3. Preferred experience within the Saudi market.

Education

B.Sc. in Engineering/Computer Science with a specialization depending on the industry.

Job Location: Riyadh, Saudi Arabia

Job Role: Sales

Years of Experience: Min: 2, Max: 4