Personal Assistant to GM

Company Description

Located adjacent to the residential tower, expert service and world-class luxury combine in the Raffles Hotel Jeddah, which is ready to welcome you and your guests at any moment. Here, the high standards, special touches, and trademark elegance of the Raffles brand are the ultimate compliment to the charm and beauty of a stay in Jeddah.

Job Description

We are seeking a highly organized and efficient Personal Assistant to support our General Manager (GM) in our Jeddah, Saudi Arabia office. The ideal candidate will be responsible for managing the GM's day-to-day activities, ensuring smooth operations, and providing exceptional administrative support.

1. Manage the GM's calendar, including scheduling meetings, appointments, and travel arrangements
2. Handle confidential information and correspondence with discretion and professionalism
3. Prepare and edit documents, reports, and presentations for the GM
4. Act as a liaison between the GM and internal/external stakeholders
5. Coordinate and organize meetings, including preparing agendas and taking minutes
6. Manage incoming calls, emails, and requests, prioritizing and responding as appropriate
7. Assist with expense reports and budget tracking
8. Coordinate travel arrangements, including flights, accommodations, and itineraries
9. Provide general administrative support to the GM's office as needed
10. Anticipate the GM's needs and proactively offer solutions to potential issues

Qualifications

1. Bachelor's degree in Business Administration or related field (preferred)
2. Minimum 3-5 years of experience as a personal assistant or executive assistant in a corporate environment
3. Excellent organizational and time management skills
4. Strong written and verbal communication skills
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
6. Demonstrated ability to handle confidential information with discretion
7. Exceptional multi-tasking and prioritization skills
8. Problem-solving abilities and proactive approach to challenges
9. Experience in calendar management and travel arrangement
10. Fluency in Arabic and English (both written and spoken)
11. Ability to work in a fast-paced environment and adapt to changing priorities
12. Strong interpersonal skills and professional demeanor
13. Attention to detail and accuracy in all tasks
14. Familiarity with the company's industry (preferred)

Additional Information

Being a Raffles employee means embodying and conveying the brand and the company mindset through our Heartiest service culture.