LEAD DOCUMENT CONTROLLER

Role Purpose
To manage the documentation and information flow within Nesma & Partners to ensure that all documents, records, and information are properly organized, stored, and distributed in a systematic and efficient manner. Maintaining accurate and up-to-date records is essential for regulatory compliance, quality management, and efficient operations.

Key Accountabilities

1. Operational Direction
   • Oversee the entire lifecycle of documents, including creation, review, approval, distribution, and archiving to ensure that all documents are properly categorized, indexed, and stored to enable easy retrieval.
   • Manage all types of documents within the organization, including electronic files, physical records, drawings, specifications, and reports to save time and reduce the frustration associated with searching for documents.
   • Maintain accurate and up-to-date records of all documents and their status, ensuring compliance with retention policies and regulatory requirements.
   • Perform regular audits and checks to ensure that documents adhere to the organization's quality standards, including accuracy, consistency, and compliance.
   • Implement security measures to safeguard sensitive or confidential documents from unauthorized access, damage, or loss.
2. Continuous Improvement
   • Contribute to the identification of opportunities for continuous improvement and sustainability of systems, processes, and practices considering global standards, productivity improvement, and cost reduction.
3. Quality, Health, Safety & Environment (QHSE) Management
   • Conduct all activities in a safe and environmentally responsible manner in compliance with internal policies and guidelines.
4. Reporting
   • Assist in the preparation of timely and accurate reports to meet office support requirements, policies, and quality standards.

Education/Certification
• Bachelors in Business Administration, or any other related field.

Experience
• 0-4 years related experience in roles within similar positions.

Languages
• English

Company Industry

• Construction
• Civil Engineering

Department / Functional Area

• Administration

Keywords

• Lead Document Controller