Admin Assistant - مساعد إداري

The Admin Assistant plays a crucial role in supporting the daily operations of an automotive dealership and distributor. This position requires a proactive individual who can manage various administrative tasks efficiently while ensuring a smooth workflow within the organization. The ideal candidate will possess strong organizational skills and a keen attention to detail, contributing to the overall success of the dealership.

Responsibilities:

1. Assist in managing daily administrative tasks to ensure efficient office operations.
2. Coordinate appointments, meetings, and travel arrangements for management and staff.
3. Maintain and organize filing systems, both electronic and paper-based.
4. Prepare and process documents, reports, and correspondence as required.
5. Handle customer inquiries and provide excellent service to enhance customer satisfaction.
6. Support the sales team with data entry and maintaining customer databases.
7. Assist in inventory management and order processing for dealership supplies.
8. Collaborate with other departments to ensure seamless communication and operations.
9. Conduct research and compile data for reports and presentations.
10. Participate in training sessions and workshops to improve skills and knowledge.

Preferred Candidate:

1. Strong organizational and multitasking abilities.
2. Excellent verbal and written communication skills.
3. Proficiency in Microsoft Office Suite and other relevant software.
4. Ability to work independently and as part of a team.
5. Detail-oriented with a focus on accuracy.
6. Positive attitude and willingness to learn.
7. Experience in the automotive industry is a plus.
8. Strong problem-solving skills.
9. Ability to handle confidential information with discretion.
10. Fluency in both Arabic and English is preferred.

Skills

1. Good knowledge of Microsoft Office specially (Excel and PowerPoint).
2. Advance in English (Read, Write and speak).
3. Have a previous experience of the same field.