Senior Document Controller - Saudi National

At Knight Frank, we are proud to be part of a landmark project in Jeddah, Saudi Arabia, a development that reflects innovation, quality, and ambition. We are seeking a skilled Senior Document Controller to play a pivotal role in this prestigious endeavor. In this role, you will establish and maintain documentation systems that drive efficiency, accuracy, and collaboration across diverse project teams. This is your opportunity to join a globally renowned organization, contribute to an iconic development, and leave a lasting mark on the region. Be part of something extraordinary with Knight Frank.

Responsibilities

• Document Management System Implementation: Develop and maintain a comprehensive document control system to manage project documentation efficiently.
• Process Development: Establish and enforce document control procedures, ensuring compliance with industry standards and client requirements.
• Team Leadership: Supervise and mentor document control staff, promoting adherence to best practices and continuous improvement.
• Quality Assurance: Ensure all documents are accurate, up-to-date, and meet quality standards before distribution.
• Version Control: Oversee document revisions, maintaining a history of changes to ensure accessibility to the most current versions.
• Access Control: Manage permissions to ensure sensitive information is accessible only to authorized personnel.
• Stakeholder Coordination: Facilitate effective communication among project teams, clients, and contractors regarding documentation requirements and updates.
• Audit Preparation: Maintain organized records to support internal and external audits, ensuring compliance with legal and contractual obligations.
• Training: Provide training to project personnel on document control processes and systems to ensure consistent application.
• Continuous Improvement: Regularly review and enhance document control processes to improve efficiency and effectiveness.

Skills

• Document Control Expertise: Proficient in implementing and managing advanced document control systems and processes.
• Attention to Detail: Exceptional accuracy in managing and reviewing documentation to ensure quality and compliance.
• Leadership: Strong ability to lead and mentor a document control team, fostering a culture of excellence.
• Organizational Skills: Outstanding ability to manage large volumes of documents, workflows, and deadlines.
• Communication Skills: Clear and effective written and verbal communication, ensuring smooth coordination with stakeholders.
• Problem-Solving: Analytical mindset to troubleshoot and resolve document-related issues efficiently.
• Technological Proficiency: Advanced knowledge of document management software, such as Aconex, Procore, or similar tools.
• Collaboration: Strong interpersonal skills to work seamlessly with multidisciplinary project teams and external partners.
• Time Management: Ability to prioritize tasks and manage competing deadlines in a fast-paced environment.

Qualifications

• Bachelor's degree in business administration, information management, or a related field.
• At least 8-10 years of experience in document control within the construction, engineering, or real estate sectors, with a focus on large-scale projects.
• Demonstrated experience in Project Management Consultancy (PMC) roles is highly desirable.
• Proficiency in international document control standards (e.g., ISO 9001).
• Certification in document control management (e.g., EDMS certification) is an advantage.
• Familiarity with local and international legal and contractual documentation requirements.
• Fluency in English (essential); knowledge of Arabic is advantageous.